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Relieve legal department
Digital Legal Record – integrated into SAP systems
The legal department is often still associated with a lot of paper and full file cabinets. With a digital legal record, the step towards a paperless office has been taken – whether in the legal department of a company or in a chancery. The electronic legal record provides an overview of all documents, contracts, appointments and deadlines – and it’s completely paperless!
Content
- 01 Interesting facts about the digital legal record
- 02 Your benefits of Legal Process Management
- 03 Legal record at a glance - cuSmarText Legal
- 04 Technical aspects & SAP certificate of the legal record
- 05 Project plan for the implementation of cuSmarText Legal
- 06 FAQ about digital legal record
- 07 Your contact for questions about legal record in SAP
Interesting facts about the digital legal record
The digital legal record cuSmarText Legal is the software specially for the Legal department. Manage all legal documents and contracts audit-compliant in a central electronic record.
Your benefit: The many functions of the software solution automate the work processes, such as the easy full-text search of the digital documents, the monitoring of contract-related appointments and deadlines and the automatic version comparison.
These and other functions reduce administrative effort and relieve the members of the Legal department.
The Legal Process Management is integrated in SAP systems and can be operated even without knowledge of SAP due to the convenient web interface.
Product sheet: Digital Legal Record in SAP
Free the legal department from paper. The electronic legal record provides an overview of all documents, contracts, appointments and deadlines – and it’s completely paperless!
Download product sheet for digital legal record in SAP!
Download product sheet for digital legal record in SAP!
Your benefits of Legal Process Management
- All legal documents and contracts centrally stored
- Find information faster and more easily
- All appointments and deadlines under control
- Trace changes more easily
- Reduced litigation risks
- Highest level of data protection and audit compliance
- Easy handling
- 100% integrated in SAP and Microsoft systems
Legal record at a glance - cuSmarText Legal
- Well-structured, freely adjustable record structure
- Audit-compliant filing
- Suitable for SAP S/4HANA
- Direct document scan and barcode support
- Email import from MS Outlook
- Automatic document creation
- Task management and release workflows
- Appointment and deadline monitoring
- Version management and comparison
- Full-text search
- The optimal user interface for everyone – SAP system, web, app
Technical aspects & SAP certificate of the legal record
The digital legal record cuSmarText Legal is available in two versions, for SAP ERP and SAP S/4HANA. Whatever system your company prefers to work with, the solution will integrate seamlessly. The software ist certified with “SAP Certified – Integration with RISE with SAP S/4HANA Cloud“.
Project plan for the implementation of cuSmarText Legal
The implementation of the legal record software cuSmarText Legal follows clearly defined and customized project steps.
During a first kickoff meeting with valantic experts the project gets structured. This is followed by installation and setup of the standard software. In workshops the individual needs of the users are identified and described in a written concept, followed by an individual customizing by valantic. Key users are trained and introduced to all functions of the software, even before the digital legal record goes live.
Our experts will be available at all time for technical support or questions and can also make adjustments and extensions if the users’ needs change.
Product sheet: Digital Legal Record in SAP
Free the legal department from paper. The electronic legal record provides an overview of all documents, contracts, appointments and deadlines – and it’s completely paperless!
Download product sheet for digital legal record in SAP!
Download product sheet for digital legal record in SAP!
FAQ about digital legal record
A digital legal record securely manages legal documents, contracts, and deadlines in a centralized, structured, and audit-proof manner. It replaces physical file folders and increases transparency, efficiency, and legal certainty within the legal department.
Features such as full-text search, automated deadline tracking, smart templates for document generation, and workflows for tasks and approvals significantly reduce administrative work in the legal department. This enables legal professionals to focus on strategic activities, work more efficiently, and make well-informed decisions.
A digital legal record provides automated reminders and continuous monitoring of deadlines, key dates, and contract events to ensure critical milestones are met reliably. Organizations benefit from increased legal compliance and more effective contract management.
Audit-proof archiving ensures that documents are stored in a verifiable and tamper-proof manner. All changes, versions, and access activities are fully logged, ensuring regulatory compliance and audit readiness.
While traditional document repositories mainly store files, a digital legal record enables structured and centralized management of legal documents that are accessible anytime and from anywhere. Advanced features such as full-text search, version control, deadline management, and intelligent workflows improve both document retrieval and the management of legal tasks and processes.
A digital legal record uses audit-proof archiving, encryption, and detailed access logs to ensure maximum security for sensitive legal documents. Protection against unauthorized access and compliance with regulations such as GDPR are core components of the solution.
Integrating a digital legal record into SAP S/4HANA or SAP ERP enables centralized management of all legal documents directly within the familiar SAP environment—without system breaks. This integration accelerates processes, improves transparency and reporting, and enhances deadline tracking, all within SAP.
