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Data privacy declaration

With this data privacy policy, we inform you about the scope of processing of your personal data (hereinafter “data”) and about your rights while using our web offerings.

 

1.     Responsible for the data processing

 

Responsible for the data processing pursuant to the provisions of the GDPR is:

valantic GmbH
Ainmillerstraße 22
80801 Munich
Germany
info@muc.valantic.com

Tel.: +49 89 2000 85 91 0
Fax: +49 89 2000 85 93 1

If necessary, the data is transferred to affiliates of valantic GmbH, as specified below in each processing activity. Here you can find a list of the affiliates:

 

2.    Contact data for our data protection officer

 

Matthias Rosa (RMPRIVACY UG (limited liability)
Am Winterhafen 78
55131 Mainz
datenschutz@muc.valantic.com

 

3.     General information about data processing

 

In the course of our business and website operation, we process personal data (hereinafter “data”).

This also includes the disclosure through transfer to third parties and if necessary to third countries outside the European Union (“EU”) and of the European Economic Community (“EEC”). Insofar as we transmit the data outside the EU or the EEC, we have specified this accordingly below.

 

4.  Data processing

 

The particular data affected, processing purposes, legal bases, recipients, and if necessary the transfers to third countries are listed in the following:

a)     Log file for your website visit

We track log files of your website visit. Here, we process:

  • name(s) of our web page(s) called up
  • date and time called up
  • the quantity of data transmitted
  • the browser type and version
  • the operating system you are using
  • the referrer URL (the website previously visited)
  • your IP address
  • the querying provider

The legal basis of the data processing is Art. 6 Para. 1 f) GDPR our prevailing, legitimate interest in the continued availability and security of our web page.

The log files will be deleted after seven days unless it is needed to prove or clarify specific legal violations that became known within the retention period.

b)     Hosting

To provide our online presence, we use services from web hosting providers who process the data named above and all data in connection with the operation of this website (log files during website visit) on our behalf.

The legal basis of the data processing is Art. 6 Para. 1 f) GDPR our prevailing, legitimate interest in making our webpage available.

Here, we use the services of Amazon Web Service EMEA SARL (“AWS Europe”), a 100% subsidiary of Amazon.com, Inc.

The page is hosted on “Amazon Lightsail,” location of the server is Frankfurt, Zone A (eu-central-1a). The hosting of the page is a processing activity on behalf of valantic GmbH.

c)     Contact

If you make contact with us, we process the following data for the purposes of processing and handling your inquiry: Name, contact data – insofar as you have specified it – and your message.

The data will be transmitted to the server of the following service provider in the USA in the course of a processing on behalf of valantic GmbH:
HubSpot, Inc., 25 First Street, 2nd Floor, Cambridge, MA 02141 USA.

The branch office of HubSpot, Inc. for Europe is located in Ireland: 2nd Floor 30 North Wall Quay, Dublin 1, Ireland, telephone: +353 1 5187500.

An appropriate level of protection is guaranteed by the conclusion of an EU standard contract with the service provider.

For additional information about HubSpot’s data privacy, please visit: https://legal.hubspot.com/privacy-policy

The legal basis of the data processing is our obligation to fulfil a contract and/or the fulfillment of our pre-contractual duties pursuant Art. 6 Para. 1 b) GDPR and/or our preponderant, legitimate interest in handling your inquiry pursuant to Art. 6 Para. 1 f) GDPR.

Recipients of the data are valantic GmbH and the affiliates of valantic GmbH. The data is exchanged with the affiliates based on a prevailing, legitimate interest. The website is a common web presence for all companies of the group. Therefore, the visitor can be interested in products and services of other companies of the group different than valantic GmbH. In addition, the companies of the group cooperate in the provision of various services. The visitor can object to the processing of his data at any time by sending an e-mail to datenschutz@muc.valantic.com or by using the dedicated unsubscribe function in e-mails.

d)     Contact in case of applications

If you make contact with us in order to send us your application as employee, e.g. via e-mail or a contact form, the data you have indicated (e.g. name, e-mail address, desired employment location, etc.), your message, and the application documents transmitted will be processed exclusively for the purpose of processing and handling your application inquiry.

Recipients of this data are:

  • Providers of the application management software who processes the data on our behalf.
  • Affiliates of valantic GmbH. The data is exchanged with the affiliates based on a prevailing, legitimate interest. valantic GmbH and its affiliates as corporate group have some shared internal activities, e.g. the acquisition of personnel. The visitor can object to the processing of his data at any time by sending an e-mail to datenschutz@muc.valantic.com or with the dedicated unsubscribe function in e-mails.

The legal basis of the data processing is predominantly Art. 26 BDSG [German Federal Data Protection Act]. Accordingly, the processing of data that is required in connection with the decision about the establishing an employment relationship is permitted.

If after completion of the application or to pursue our legal rights, the processing of data is still required, data are processed based on our legitimate interests pursuant to Art. 6 Para. 1 f) GDPR, namely to assert and/or defend against claims.

If you desire that we consider your profile beyond the position you applied for and contact you for future appropriate job offers, data are processed based on your consent pursuant to Art. 6 Para. 1 a) GDPR. The consent can be withdrawn at any time by sending an e-mail to datenschutz@muc.valantic.com.

e)     Contract fulfillment and data management in the course of service provision

In the course of providing our services as well as initiating and handling the existing contractual relationship between you and us, we process various data.

If you have requested that we perform a service on your behalf, we process your data (insofar as specified: name, contact data, address) and all information that is required in the course of order fulfillment exclusively for the purpose of processing and handling the contractual relationship.

This includes especially our appropriate advising and support, correspondence with you, invoicing, fulfillment of our accounting and legal tax obligations.

Data are processed accordingly based on Art. 6 Para. 1 b) GDPR and to fulfil of our legal obligations pursuant to Art. 6 Para. 1 c) GDPR.

If necessary to process an order, your data will be forwarded to third parties.

This includes especially the forwarding to authorities for the purpose of keeping correspondence and the asserting and defend your rights.

Additional recipients of the data are the affiliates of valantic GmbH.

The website is a common web presence for all companies of the group. Therefore, the visitor can be interested in products and services of other companies of the group, different than valantic GmbH. The data is exchanged with the affiliates based on a prevailing, legitimate interest. The visitor can object to the processing of his data at any time by sending an e-mail to datenschutz@muc.valantic.com or with the dedicated unsubscribe function in e-mails.

In addition, the Group companies cooperate in the performance of various services. In this case, the data will be shared with the affiliates in their quality of sub processors.

f)  Newsletter and provision of downloads

To provide you regularly or even once with information about our company and offerings, we will send you an e-mail newsletter. In case of subscription to our newsletter, we process the data you entered when you subscribed (e-mail address and other details provided voluntarily by you). To prevent any misuse of your data, after you subscribe, we will send you an e-mail asking you to confirm the subscription (double opt-in procedure). In order to make the subscription process legally compliant, your subscription is logged. Data collected are the login and confirmation time as well as your IP address.

The legal basis for sending the newsletter is your consent pursuant to Art. 6 Para. 1 a) GDPR. The data processing in connection with sending of the confirmation e-mail and the associated data logging are done under Art. 6 Para.1 f) GDPR based on our legitimate interest in proving you a proper subscription process.

We use service providers to send the newsletter to whom we transmit the data mentioned.

The data will be transmitted to the server of the following service provider in the USA as processing activity on behalf of valantic GmbH:
HubSpot, Inc., 25 First Street, 2nd Floor, Cambridge, MA 02141 USA.

The branch office of HubSpot, Inc. for Europe is located in Ireland: 2nd Floor 30 North Wall Quay, Dublin 1, Ireland, telephone: +353 1 5187500.

An appropriate level of protection is guaranteed through the conclusion of an EU standard contract with the service provider.

For additional information about HubSpot’s data privacy, visit: https://legal.hubspot.com/de/privacy-policy.

Recipients of the data are valantic GmbH and the affiliates of valantic GmbH. The data is exchanged with the affiliates based on a prevailing, legitimate interest. The website presents a common web presence for all Group companies. Therefore, the visitor can be interested in products and services of other companies of the group, different than valantic GmbH. In addition, the companies of the group cooperate on the performance of various services. For this reason, marketing e-mails from other companies of the group, different than valantic GmbH, regarding their products and services can be sent. The visitor can object to the processing of his data at any time by sending an e-mail to datenschutz@muc.valantic.com or with the dedicated unsubscribe function in e-mails.

g)     Chat tool

On our website, we use the chat tool of HubSpot, Inc., 25 First Street, 2nd Floor, Cambridge, MA 02141 USA (HubSpot) in order to enable you to make contact with us via live chat. The incorporation of HubSpot is done on our page with an appropriate Javascript. HubSpot uses cookies to do this. Details about the cookies used are on our consent management platform, which you can call up with a click on the fingerprint symbol on the lower left corner of the website.

For the use of the HubSpot chat tool, the following data is processed: Content of the chat, date and time of the call, browser type/version, operating system used, URL of the website visited previously, individual User_ID, number of visits, and quantity of data sent.

The data processing is done based on your content pursuant to Art. 6 Para. 1 a) GDPR.

The data will be transmitted to the server of the following service provider in the USA in the course of a processing on behalf of valantic GmbH:
HubSpot, Inc., 25 First Street, 2nd Floor, Cambridge, MA 02141 USA.

The branch office of HubSpot, Inc. for Europe is located in Ireland: 2nd Floor 30 North Wall Quay, Dublin 1, Ireland, telephone: +353 1 5187500.

An appropriate level of protection is guaranteed through the conclusion of an EU standard contract with the service provider.

For additional information about HubSpot’s data privacy, visit: https://legal.hubspot.com/de/privacy-policy.

More information about the cookies used by HubSpot are on our consent management platform, which you can call up with a click on the fingerprint symbol on the lower left corner of the website.

h)     Cookies

We use so-called cookies on our website. Cookies are little text files that are stored on your end user device (PC, smartphone, tablet, etc.) and saved by your browser.

Purposes

We use cookies in order to guarantee an optimal functionality of our web offerings. These cookies allow us to offer navigation on the website and other basic functions of the website.

In addition, we use optional cookies that make additional information available to us, for example, for the analysis of data traffic or for advertising and marketing purposes.

Life span

The cookies used remain on your end user device for different periods of time:

Session cookies: These cookies are deleted from your end user device immediately after you close your Internet browser.

Permanent cookies: These cookies remain on your end user device even after closing your Web browser and enable us, e.g. to recognize you on your next visit to our website.

Cookie provider

Cookies that we place are so-called first-party cookies. By contrast, third-party cookies are placed by third-party websites, for example during the display of content (advertising display, images, tracking pixels, etc.).

Legal basis of the data processing

Essentially it applies that: Legal basis of the data processing by a cookie is your consent pursuant to Art. 6 Para. 1 a) GDPR or our preponderant legitimate interests in the optimization and maintenance of the functionality of our web offerings pursuant to Art. 6 Para. 1 f) GDPR.

Revocation and objection

If data processing is done based on your consent, you can revoke this consent with effect for the future at anytime (so-called “opt-out”). In case of data processing based on our legitimate interest, you can object to further data processing with future effect.

You can revoke your consent via the dedicated consent management platform or, if specified, via the appropriate opt-out link in the data protection policy of the service in question. You can call up the consent management platform with a click on the fingerprint symbol on the lower left corner of the website.

You can find further information about the objection to data processing is in Section 8 of this data privacy policy.

Browser settings cookies

In addition, you can prevent or restrict future data processing by selecting appropriate browser settings and deactivating the cookie usage there. Already-saved cookies can be deleted in the browser settings. For additional information about the respective browser settings, use the following links:

Mozilla Firefox: https://support.mozilla.org/en-US/products/firefox

Internet Explorer: https://support.microsoft.com/en-us/help/17442/windows-internet-explorer-delete-manage-cookies

Google Chrome: https://support.google.com/accounts/?hl=en#topic=3382296

Opera: https://www.opera.com/help

Safari: https://support.apple.com/guide/safari/manage-cookies-and-website-data-sfri11471/mac

Our cookies

More information about the specific cookies placed, the purposes they serve, and their life span is on our consent management platform, which you can call up with a click on the fingerprint symbol on the lower left corner of the website.

i)    Consent management platform “Usercentrics”

In order to fulfill our legal data privacy obligations, we use the consent management platform Usercentrics from Usercentrics GmbH, Sendlinger Straße 7, 80331 Munich (“Usercentrics”).

Through the use of the consent management platform, data for web visitors’ consent granted or revoked (opt-in, opt-out data, agreement ID, agreement number, date and time of the agreement, implicit or explicit agreement, banner language, customer setting, template version) and device data (device information, browser information (http agent, http referrer), anonymized IP address) is processed. This data is transmitted to Usercentrics.

The data processing is done to fulfill our legal obligations under Art 6 Para. 1 c) GDPR.

For additional information about data processing at Usercentrics, visit https://usercentrics.com/privacy-policy/.

j)      Analysis, personalization, marketing

Hubspot

On our website, we use the tracking tools of HubSpot, Inc., 25 First Street, 2nd Floor, Cambridge, MA 02141 USA (HubSpot). We use HubSpot in order to evaluate your use of the website, to compile reports about the activities within these web offerings, and to provide additional services associated with web usage and thus to improve user-friendliness. With the of HubSpot, website visitors’ interactions are primarily recorded with cookies and evaluated systematically.

Legal basis of the data processing is your consent pursuant to Art. 6 Para. 1 a) GDPR.

You can revoke your consent at any time with future effect by adjusting your settings on our consent management platform. You can call up the consent management platform with a click on the fingerprint symbol on the lower left corner of the website.

The data will be transmitted to the server of the following service provider in the USA in the course of a processing on behalf of valantic GmbH:
HubSpot, Inc., 25 First Street, 2nd Floor, Cambridge, MA 02141 USA.

The branch office of HubSpot, Inc. for Europe is located in Ireland: 2nd Floor 30 North Wall Quay, Dublin 1, Ireland, telephone: +353 1 5187500.

An appropriate level of protection is guaranteed through the conclusion of an EU standard contract with the service provider.

For additional information about HubSpot’s data privacy, visit: https://legal.hubspot.com/de/privacy-policy.

You will find more information about the cookies used by HubSpot on our consent management platform.

k)     External content

We use dynamic content from third parties in order to optimize the display and offerings of our website. When you visit the website, there is an automatic inquiry via an interface to the server of the respective content provider, for which particular log data (e.g. the user’s IP address) is transmitted. The dynamic content is then transmitted to our website and displayed there.

We use external content in connection with the following functionalities:

I.         Calendar function

We offer the opportunity to make appointments with our internal contact directly via a calendar function on the website.

When you use the calendar function, the following information is processed: First and last name, e-mail address, desired time of the appointment, and contact person.

In order to offer this function, we use a tool from HubSpot, Inc., 25 First Street, 2nd Floor, Cambridge, MA 02141 USA (HubSpot).

The data will be transmitted to the server of the following service provider in the USA in the course of a processing on behalf of valantic GmbH:
HubSpot, Inc., 25 First Street, 2nd Floor, Cambridge, MA 02141 USA.

The branch office of HubSpot, Inc. for Europe is located in Ireland: 2nd Floor 30 North Wall Quay, Dublin 1, Ireland, telephone: +353 1 5187500.

An appropriate level of protection is guaranteed through the conclusion of an EU standard contract with the service provider.

For additional information about HubSpot’s data privacy, visit: https://legal.hubspot.com/de/privacy-policy.

II.         Webinars

In order to offer you information about interesting topics and our company, we offer participation to webinars. With your registration, we process the data you have entered (e-mail address and other voluntary details) and information about your interests. To prevent misuse, after you subscribe, we will send you an e-mail asking you to confirm the subscription (double opt-in procedure). In order to make the subscription process legally compliant, your subscription is logged. Affected are the login and confirmation time as well as your IP address.

The legal basis for the sending of the registration e-mail is your consent pursuant to Art. 6 Para. 1 a) GDPR. The data processing in connection with sending the confirmation e-mail for your subscription and the associated data logging are done pursuant to Art. 6 Para.1 f) GDPR due to our legitimate interest in proving you a proper subscription process.

To offer the webinars, we use a service provider to whom we transmit the data mentioned.

The data is transmitted to the server of the following service provider in the USA:
LogMeIn, Inc., 320 Summer Street Boston, MA 02210 United States.

For additional information about LogMeIn’s data privacy, visit: https://www.logmeininc.com/de/legal/privacy/us

The branch office of LogMeIn, Inc. for Europe is LogMeIn Ireland Limited, an Irish company headquartered in The Reflector, 10 Hanover Quay, Dublin 2, D02R573, Republic of Ireland.

III.          Social media wall

On our website, we use a social media wall, a marketing tool with which it is possible to collect social media content from various networks (Facebook, Twitter, Instagram, YouTube, etc.) in one place and display it. For this, we use a tool from Flockler Oy, Rautatienkatu 21 B, 33100 Tampere, Finnland (Flockler). With a use of Flockler, content is spread via social media channels. The images are loaded by the servers of Twitter and YouTube and made available to you. valantic GmbH and Flockler do not process any personal data from visitors to the website.

If contents of the social media wall are visited, the associated provider of the social media channels can collect data about your visit. You can prevent or restrict the future data processing by these channels by adjusting your settings appropriately.

For additional information about Flockler Oys data privacy, visit: https://flockler.com/privacy-policy.

IV.       Google Maps and Google Street View

We use Google Maps and Google Street View on our website in order to indicate our precise location and provide views of our facilities. Google Maps and Google Street View are a service of Google Inc., 1600 Amphitheatre Parkway, Mountain View, California 94043, USA (“Google”) within the scope of Google Maps/Google Earth. Through the use of Google Street View, information about the use of this website including IP address and the (start) address entered into Google can be transferred to the USA within the scope of the route planner function. If you call up a website that is part of our Internet presence that includes Google Street View, your browser establishes a direct connection with Google’s servers. The map content is transmitted by Google directly to your browser and incorporated by Google into the website. Therefore, we have no influence on the scope of the data Google collects this way. According to the state of our knowledge, this includes at least the following data:

  • Date and time of the visit to the relevant website,
  • Internet address or URL of the website called up,
  • IP address,

We have no influence on the further processing and use of data by Google and can therefore assume no responsibility for this. If you do not want Google Maps to collect, process or use information about you via our Internet presence, you can revoke your consent at any time with future effect by adjusting the settings on our consent management platform. You can call up the consent management platform with a click on the fingerprint symbol on the lower left corner of the website.

However, in this case you cannot use the function. For information about the purpose and scope of data collection and the further processing and use of the data by Google as well as your rights and settings to protect your private sphere, please read Google’s data privacy instructions, which you can call up here:

https://www.google.com/intl/en-en/help/terms_maps/

https://privacy.google.com/intl/en/businesses/mapscontrollerterms/

https://www.google.com/intl/en/streetview/policy/

V.       Plug-ins

In order to offer you additional relevant content, we rely on our website plug-ins. As plug-ins that process personal data, we only use required plug-ins. The legal basis of data processing by a required plug-in is our preponderant, legitimate interest in the security, optimization, and creation of the functionality of our web offerings pursuant to Art. 6 Para. 1 f) GDPR.

We use the following plug-ins:

Name: WP Mail SMTP
Provider/ Link: WP Forms – https://wpforms.com/
Function: Enables the sending of e-mail via an individual SMTP server

Name: WPML Multilingual CMS
Provider / Link: OnTheGoSystems – https://www.onthegosystems.com/
Function: Tool for multilingual output of the page content

Name: WPML Media
Provider / Link: OnTheGoSystems – https://www.onthegosystems.com/
Function: Tool for management of media data in a multilingual environment

Name: WPML Sticky Links
Provider / Link: OnTheGoSystems – https://www.onthegosystems.com/
Function: Tool for management of hyperlinks in a multilingual environment

Name: WPML String Translation
Provider / Link: OnTheGoSystems – https://www.onthegosystems.com/
Function: Tool for automatic translation of dynamic content in a multilingual environment

Name: Popup Builder
Provider / Link: Sygnoos – https://sygnoos.com/
Function: Creation and control of pop-ups and modal layer

Name: Popup Builder Geo Targeting
Provider / Link: Sygnoos – https://sygnoos.com/
Function: Enables the display of pop-ups in particular regions (here only for USA)

Name: WP Cerber Security, Antispam & Malware Scan
Provider / Link: WP Cerber Security – https://wpcerber.com/
Function: Defends WordPress against hacker attacks, span, Trojan horses, and viruses. Malware scanner and integrity checker. Strengthens WordPress with a series of extensive security algorithms. Spam protection with a sophisticated bot detection engine and re-Captcha. Traces user and intruder activities with high-performance e-mail, mobile, and desktop notifications.

Name: WP Mail SMTP
Provider / Link: WordPress – https://wpforms.com/
Function: Reconfigures the function wp_mail () in order to use Gmail / Mailgun / SendGrid / SMTP instead of the default mail () and creates an options page to manage the settings.

 

5.     Our social media presence

 

To present our company, for interaction and communication with potential customers and customers, we operate the following social media channels:

Linkedin:
https://www.linkedin.com/company/valantic/
https://www.linkedin.com/showcase/valantic-fsa/
https://www.linkedin.com/showcase/valantic-cec/

Xing:
https://www.xing.com/company/valantic

Twitter:
https://twitter.com/valanticDigital
https://twitter.com/valanticFSA
https://twitter.com/valanticAcademy
https://twitter.com/valantic_cec
https://twitter.com/valantic_career
https://twitter.com/valantic_ERP

Instagram:
https://www.instagram.com/valanticworld/

Facebook:
https://www.facebook.com/valanticworld
https://www.facebook.com/valanticfsa

YouTube:
https://www.youtube.com/channel/UCd_DkfDbl8MeM1eO72z-ILg

Vimeo:
https://vimeo.com/user53114468

Kununu:
https://www.kununu.com/de/valantic
https://www.kununu.com/ch/valantic-schweiz

Glassdoor:
https://www.glassdoor.de/%C3%9Cberblick/Arbeit-bei-valantic-EI_IE2053612.11,19.htm

Legal basis of the data processing is our preponderant, legitimate interest in the optimal marketing of our online offerings for customer loyalty and acquisition pursuant to Art. 6 Para. 1 f) GDPR.

 

6.     Duration of data storage

 

We store personal data only as long as it is required for the purposes for which we process it or until consent you have granted has been revoked. Insofar as legal retention periods have to be observed, the storage duration for particular data regardless of the processing purposes can be up to 10 years.

 

7.     Your rights

 

a)     Information

On request, you can get information free of charge at any time about all personal data about you that we have stored.

b)     Correction, deletion, restriction of processing (locking), revocation

If you no longer consent to the storage of your personal data or if this should have become incorrect, upon your instruction, we will initiate the deletion or locking of your data or make the necessary corrections (insofar as this is possible according to applicable law). The same applies insofar as in the future, we should only process your data to a limited extent. You have a particular right of revocation in cases in which your data is required due to the performance of a task that is in the public interest or our legitimate interest and on profiling supported by this. Similarly, in case of data processing for purposes of direct advertising, you have a right of revocation.

c)     Data portability

If there is data processing based on a contract, pre-contractual negotiations, consent or using automated processes, you have a right to data transferability. On request, we will provide you with your data in a common, structured, and machine-readable format so that you can transfer the data to another responsible party on request.

d)     Right to withdraw consent with effect for the future

You can withdraw a consent granted at any time with effect for the future. The lawfulness of processing up to the time of withdrawal is not affected by your revocation.

e)     Right of complaint

You also have the right to complain to an authority due to your rights as an affected party: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html.

f)      Restrictions

Data for which we are not in the position to identify the affected person, for example if the data was anonymized for analysis purposes, is not included in the rights above. Information, deletion, locking, correction or transfer to another company are possible with regard to this data if you provide us additional information that makes an identification possible.

 

8.     Exercise of your rights as an affected party

 

In case of questions about the processing of your personal data, for information, correction, locking, revocation or deletion of data or the desire to transfer the data to another company, please contact datenschutz@muc.valantic.com.