Data Protection Declaration

Data Protection Declaration

A. General note

We process personal data within the valantic Group. This takes place partly under joint controller responsibility in accordance with Art. 26 of the General Data Protection Regulation (GDPR), but also under the sole responsibility of the valantic companies. In the following data protection information, we present the data processing that we carry out jointly as a Group. You will also be informed about the processing of personal data by individual valantic companies as sole controllers, which can be accessed via the drop-down menu. Please note that the respective valantic companies are also responsible for the information provided here.

B. Principles

The data processing of our valantic companies based in the European Union (“EU”) and the European Economic Area (“EEA”) also includes disclosure by transmission to third parties and, if applicable, to so-called third countries outside the EU and the EEA. Insofar as we transfer data to countries outside the EU or the EEA, we have labelled this accordingly below. For valantic companies based outside the EU or the EEA, the corresponding country-specific information can be found in their data protection information.

C. Joint data processing within the valantic Group

1 Joint data processing

As part of our business and website operations, we, the valantic Group, jointly process data. This is done for the purpose of effective internal management of personal data and Group systems. For this purpose, we transfer your data to our affiliated enterprises in accordance with Section 18 German Stock Corporation Act (AktG) et seq. by analogy or process the data in systems that are operated jointly with our affiliated enterprises.

You can view the enterprises associated with our Group here:

The legal basis for joint data processing is our overriding legitimate interest in effective administration and IT infrastructure in accordance with Art. 6 para. 1 f) GDPR.

We are jointly responsible with our affiliated enterprises for the processes that are subject to joint data processing in accordance with Art. 26 GDPR. Accordingly, we have bindingly defined the internal responsibilities and controllers in a contract.

The information obligations of the GDPR in this context will be fulfilled by the respective valantic enterprise with which you are in contact first.

1.1 Contact point

We have assigned the fulfilment of data subject rights internally to theSbvalantic GmbH. You can also contact the following contact point at any time with enquiries or to assert your data subject rights. We will then forward your enquiry internally for processing:

valantic GmbH
Ainmillerstraße 22
80801 Munich
Munich, Germany
Phone: +49 89 2000 85 91 0
Fax: +49 89 2000 85 93 1
E-mail: datenschutz@muc.valantic.com

1.2 Contact details of the data protection officer of valantic GmbH:

Matthias Rosa
RMPrivacy GmbH
Große Langgasse 1A, 55116 Mainz
Germany
www.rmprivacy.de
E-mail: datenschutz@muc.valantic.com

2 Data processing

The individual data affected by joint data processing, processing purposes, legal bases, recipients and, if applicable, transfers to third countries are listed below:

2.1 Contact us

If you contact us, we will process the following data from you for the purposes of the processing and handling of your enquiry: Name, contact details – if provided by you – and your message.

The legal basis for data processing is our obligation to fulfil the contract and/or to fulfil our pre-contractual obligations pursuant to Art. 6 para. 1 b) GDPR and/or our overriding legitimate interest in processing your enquiry pursuant to Art. 6 para. 1 f) GDPR.

2.2 Log file when visiting the website

We log your visit to the websites operated by us. In doing so, we process

  • Name(s) of our accessed website(s)
  • Date and time of accessing the website
  • the amount of data transferred
  • the browser type and version0
  • the operating system you are using
  • the referrer URL (the previously visited website)
  • Your IP address
  • the requesting provider.

The legal basis for data processing is our overriding legitimate interest in the continuous provision and security of our website in accordance with Art. 6 (1) f) GDPR.

The log file is erased after seven days, unless it is required to prove or clarify specific legal violations that have become known within the retention period.

2.3 Hosting via AWS

To provide our online presence, we use the services of web hosting providers who process the above-mentioned data and all data to be processed in connection with the operation of this website (log file when visiting the website) on our behalf.

The legal basis for data processing is our overriding legitimate interest in the provision of our website in accordance with Art. 6 (1) f) GDPR.

We use Amazon Web Services (AWS) from Amazon Web Services EMEA SARL, 38 Avenue John F. Kennedy, L-1855, Luxembourg (“Amazon”) for our hosting. It is possible that data may also be transferred to Amazon Web Services Inc. in the USA.

Amazon is certified under the EU/US Data Privacy Framework and is therefore covered by the EU adequacy decision for the US.

2.4 Newsletter offer

In order to provide you with regular information about our company and offers, we offer to send you an e-mail newsletter. When you register for the newsletter, we process the data you entered when registering (e-mail address and other voluntary information). In order to prevent misuse, we will send you an e-mail after your registration in which we ask you to confirm your registration (double opt-in procedure). In order to be able to prove the registration process in a legally compliant manner, your registration will be logged. This includes the time of registration and confirmation as well as your IP address.

The legal basis for sending the newsletter is your consent in accordance with Art. 6 para. 1 a) GDPR. Data processing in connection with the sending of the confirmation email for your registration and the associated data logging is carried out in accordance with Art. 6 para. 1 f) GDPR on the basis of our legitimate interest in proving your proper registration.

If you give us your consent, we will also evaluate in the newsletters whether you have opened the newsletter and the scrolling and clicking behaviour in the newsletter. The purpose of this is to optimize our newsletter to your interests and to improve the content of our newsletter. The legal basis for analyzing the newsletter is your consent in accordance with Art. 6 para. 1 a) GDPR.
We use service providers to whom we transmit the aforementioned data to send the newsletter.

The data collected in the process is transmitted to the servers of the following service providers as part of processing on behalf of valantic GmbH in the USA: HubSpot, Inc, 25 First Street, 2nd Floor, Cambridge, MA 02141 USA. The European branch of HubSpot, Inc. is located in Ireland: 2nd Floor 30 North Wall Quay, Dublin 1, Ireland, phone: +353 1 5187500. HubSpot is certified under the EU-US Data Privacy Framework and is therefore covered by the EU adequacy decision for the USA.

2.5 Live chat

We use the chat tool on our website to enable you to contact us via live chat. Data processing is based on your consent in accordance with Art. 6 (1) a) GDPR.

We use various service providers in this context:

2.5.1 HubSpot

We use the chat tool of HubSpot, Inc, 25 First Street, 2nd Floor, Cambridge, MA 02141 USA (HubSpot). HubSpot is integrated on our website by means of a corresponding JavaScript. HubSpot uses cookies for this purpose. Details on the cookies used can be found in our consent management platform, which can be accessed by clicking on the fingerprint symbol at the bottom left of the website.

When using the HubSpot chat tool, the following data is processed: Content of the chat, date and time of the call, browser type/version, operating system used, URL of the previously visited website, individual User_ID, number of visits and amount of data sent.

The data is transmitted to the servers of the following service providers as part of processing on behalf of valantic GmbH in the USA: HubSpot, Inc, 25 First Street, 2nd Floor, Cambridge, MA 02141 USA.

The European office of HubSpot Inc. is located in Ireland: 2nd Floor 30 North Wall Quay, Dublin 1, Ireland, Phone: +353 1 5187500.

HubSpot is certified under the EU-US Data Privacy Framework and is therefore covered by the EU adequacy decision for the USA.

You can find more information about the cookies used by HubSpot in our consent management platform, which can be accessed by clicking on the lower left-hand part of the website.

2.5.2 Cognigy

We also use the chat tool of Cognigy GmbH, Speditionstraße 1, 40221 Düsseldorf, Germany (Cognigy) on our websites to enable contact via conversational AI automation. Cognigy uses cookies for this purpose. Details of the cookies used can be found in our consent management platform, which can be accessed by clicking on the fingerprint symbol at the bottom left of the website.

When using the Cognigy chat tool, the following data is processed: Content of the chat, date and time of the call, IP address, telephone number if applicable, user name if applicable, browser type/version, operating system used, URL of the previously visited website, individual User_ID, number of visits and amount of data sent, first name and surname if applicable.

Data is not transferred outside the EU or the ERW.

2.6 Use of cookies

We use so-called cookies on our website. Cookies are small text files that are stored on your end device (PC, smartphone, tablet, etc.) and saved by your browser.

Information about the specific cookies we use, their providers and purposes can be found in our consent banner, which can be accessed by clicking on the fingerprint symbol at the bottom left of the website. There you can give your consent to the respective services in accordance with Section 25 (1) TDDDG, withdraw it or subsequently adapt your settings.

2.6.1 Our consent banner

We use a consent banner to document your selection of certain data processing procedures and to fulfil our obligations under data protection law. When you visit our website, your cookie preferences are consulted via a banner. We then set a cookie in which data on consents given or withdrawn is stored. The data processing is carried out to fulfil our legal obligations in accordance with Art. 6 para. 1 c) GDPR.

2.7 Analysis / Marketing

2.7.1 Google services

We use various services of Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (hereinafter “Google”) on our website. It is possible that data may also be transferred to Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043 in the USA.

Google is certified under the EU-US Data Privacy Framework and is covered by the EU adequacy decision for the US.

(a) Google Analytics

We use the Google Analytics tracking tool from Google on our website. We use Google Analytics to analyze your use of the website, to compile reports on the activities within this website and to provide other services associated with the use of the website and thus improve user-friendliness.

When Google Analytics is used, the interactions of website visitors are primarily recorded and systematically analyzed using cookies.

We use Google Analytics with the extension “anonymizeIp()”. This truncates IP addresses within the member states of the EU or EEA. If a transmission to Google’s servers in the USA takes place, the full IP address is only transmitted in exceptional cases and shortened there. A direct personal reference is therefore generally excluded. In particular, it is no longer possible to identify the computer or end device of the website visitor.

The following data is processed by Google Analytics:

  • 3 bytes of the IP address of the system accessed by the website visitor (anonymized IP address),
  • the accessed website,
  • the website from which the user accessed the page on our website (referrer),
  • the subpages that are accessed from the website,
  • the time spent on the website,
  • the frequency of visits to the website.

According to its own information, Google will never associate your IP address with other Google data.

(b) Google Tags / Remarketing/Retargeting

We use so-called tracking cookies from Google on our website. When you visit our site, permanent cookies store information about which products you have viewed on our site, and which adverts and pages of third parties users access our website via. If you subsequently visit a partner website, we can display personalized advertising for you based on the products you have viewed on our website.

(c) Google Ads

We use Google Ads, an online advertising program from Google, on our website. So-called conversion tracking is used here. If you click on an advert placed by Google, a cookie is set. This cookie loses its validity after 30 days and is not used to personally identify the user. If the user visits certain pages of this website and the cookie has not yet expired, Google and we can recognize that the user clicked on the ad and was redirected to this page.

The data collected using the conversion cookie is used to generate statistics for Ads customers who have opted for conversion tracking.

(d) Legal basis and withdrawal

The legal basis for data processing in the context of the aforementioned Google services is your prior consent in accordance with Art. 6 para. 1 a) GDPR.

You can withdraw your consent at any time with effect for the future by adjusting your preferences in our consent banner.

2.7.2 Facebook Custom Audiences (pixels/cookies)

We use a so-called tracking pixel from Facebook Ireland Ltd, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland, a subsidiary of Meta Platforms Inc. 1601, Willow Road Menlo Park, CA 94025, USA, on our website. We use Facebook Pixel to track the success of our own Facebook advertising campaigns and to optimize the delivery of Facebook advertising campaigns to interested target groups.

After clicking on a Facebook advert or visiting our website, a cookie is stored on your device using the pixel on our website. The cookie processes data about whether you have reached our website via a Facebook ad and enables us to analyze the user’s behaviour until the purchase is completed. This allows us to track the success rate of our Facebook advertising campaigns. In addition, the pixel processes data about the fact that you have visited our website and enables us to adapt the adverts displayed on Facebook to your interests.

The Facebook pixel integrated on our website establishes a direct connection to the Facebook servers when you visit our website. The information generated by the cookie about your use of this website (including your IP address) is transmitted to Facebook in the USA.

Meta is certified under the EU-US Data Privacy Framework and is therefore covered by the EU adequacy decision for the USA.

The data collected is anonymous to us and does not allow us to draw any conclusions about the user. If you are registered with Facebook, Facebook can assign the recorded information to your account. Even if you do not have a Facebook account or are not logged in when you visit our website, Facebook may process and store your IP address and other identifying data.

You can withdraw your consent for data processing by Facebook Pixel for our web domain at any time with effect for the future by adjusting your preferences in our consent banner.

The legal basis for data processing is your consent in accordance with Art. 6 para. 1 a) GDPR.

2.7.3 Hotjar

In order to optimize the functionality and user-friendliness of our website, we use the web analysis service Hotjar, of Hotjar Ltd, 3 Lyons Range, 20 Bisazza Street, Silema SLM 1640, Malta, Europe (“Hotjar”). Hotjar works with cookies and other technologies to collect statistical information about the behaviour of our users and their end devices. Hotjar processes the following data: User behaviour (clicks, mouse movements, scroll heights, etc.), IP address of your device, (collection and storage in an anonymized format), name and email address (if provided), screen size of the device, device type and browser functions and geographical location (country) to determine the preferred language when displaying the website. This data is transmitted to Hotjar’s servers. Hotjar stores this information in a pseudonymized user profile. The information is not used by Hotjar or by us to identify individual users or merged with other data about individual users.

The legal basis for data processing is your prior consent in accordance with Art. 6 para. 1 a) GDPR.

You can withdraw your consent at any time with effect for the future by adjusting the settings options under our cookie settings.

Alternatively, you can withdraw your consent to data collection at any time with effect for the future by clicking on the following link and clicking on the “deactivate hotjar” button: https://www.hotjar.com/opt-out.

Further information on data protection at Hotjar can be found at: https://www.hotjar.com/legal/policies/privacy

2.7.4 Hubspot

We use tracking tools from HubSpot, Inc, 25 First Street, 2nd Floor, Cambridge, MA 02141 USA (HubSpot) on our website. We use HubSpot to analyse your use of the website, to compile reports on the activities within this website and to provide other services associated with the use of the website and thus improve user-friendliness. When HubSpot is used, the interactions of website visitors are primarily recorded and systematically analyzed with the help of cookies.

The legal basis for data processing is your prior consent in accordance with Art. 6 para. 1 a) GDPR.

You can withdraw your consent at any time with effect for the future by adapting the settings in our consent management platform. The consent management platform can be accessed on the bottom right-hand side of the website.

The data is transmitted to the servers of the following service providers as part of processing on behalf of valantic GmbH in the USA:

HubSpot, Inc, 25 First Street, 2nd Floor, Cambridge, MA 02141 USA.

The European office of HubSpot, Inc. is located in Ireland: 2nd Floor 30 North Wall Quay, Dublin 1, Ireland, Phone: +353 1 5187500.

HubSpot is certified under the EU-US Data Privacy Framework and is therefore covered by the EU adequacy decision for the USA.  You can find more information about the cookies used by HubSpot in our Consent Management Platform.

2.7.5 Albacross – Lead contact capture

We use the Albacross service of Albacross Nordic AB, Kungsgatan 26, 111 35 Stockholm, Sweden (“Albacross”) on our website to acquire new business contacts.

The following data may be collected and processed:

  • IP address – IP v4 or v6;
  • Location based on the IP address;
  • URL – including “query string”;
  • Referer/original website for the visitor;
  • UserAgent – including operating system, browser and screen resolution;
  • Domain from form input fields (e.g. albacross.com);
  • Fingerprint hash;
  • Cookies (nQ_cookieId and nQ_visitId); and
  • Employer

Further business-related data from Albacross is collected on this basis via a data comparison with publicly accessible sources (e.g. LinkedIn):

  • Name;
  • Title/Position;
  • Link to the LinkedIn profile;
  • E-mail address and telephone number

The legal basis for data processing is your consent in accordance with Art. 6 para. 1 a) GDPR.

Any subsequent contact will be made if your enterprise is likely to be interested in our services.
The legal basis for data processing is our legitimate interest pursuant to Art. 6 para. 1 f) GDPR. This lies in marketing our services and acquiring new customers.

Albacross sometimes uses subcontractors who are based in the United Kingdom (UK) and therefore process data outside the EU. An adequate level of data protection is guaranteed. An adequacy decision within the meaning of Art. 45 GDPR exists for data processing in the UK.

2.7.6 Taboola Pixel

Our website uses the Taboola Content Discovery service, a service provided by Taboola Germany GmbH, Alt Moabit 2, 10557 Berlin, to recommend personalized online content to you. Taboola uses cookies for this purpose, which process the following data from you: Number of visits and time spent on the website, session and scroll depth, conversion data, the user ID read from the cookie, hashed e-mail addresses, if provided by the user and gender also if provided by the user, the browser type and version, the operating system you are using, the referrer URL (the previously visited website) and your anonymized IP address.

The raw data obtained from this is stored in the USA and the processed data is stored in Israel. Taboola GmbH ensures an appropriate level of data protection via the EU standard contractual clauses. A copy of the corresponding EU standard contractual clauses will be provided on request. Please contact datenschutz@muc.valantic.com for this purpose.

Israel has an adequacy decision for the transfer of personal data.

There is also the possibility that data may be transferred to the United Kingdom. The EU Commission has also issued an adequacy decision for the United Kingdom.

The legal basis for data processing is your prior consent in accordance with Art. 6 para. 1 a) GDPR.

You can withdraw your consent at any time with effect for the future by adjusting your preferences in our consent banner.

2.7.7 ipdata

In order to optimise the functionality and user-friendliness of our website, we use the web analysis service ipdata, ipdata,llc, United States of America (“ipdata”). ipdata processes the IP address you use to access our website. This data is transmitted to ipdata’s servers in the USA (AWS). The information is not used by ipdata or by us to identify individual users or merged with other data about individual users.
The legal basis for data processing is your prior consent in accordance with Art. 6 para. 1 a) GDPR.

You can withdraw your consent at any time with effect for the future by adjusting the settings options under our cookie settings.

ipdata ensures an adequate level of data protection for file transfers to the USA via the EU standard contractual clauses. A copy of the relevant EU standard contractual clauses will be provided on request. Please contact datenschutz@muc.valantic.com for this purpose.

2.8 Webinars

We process your data as part of your participation in webinars. We process the following personal data for the registration and organization of a webinar:

  • Communication data (e.g. your e-mail address, if you provide it)
  • Personal master data (if you provide it)
  • Company data
  • Log files, log data
  • Metadata (e.g. IP address, time of participation, etc.).

Unless otherwise announced, for example in the invitation, we will not allow audio or video recordings of participants in order to preserve anonymity.

Additional data may also be required, but this depends on the webinar tool used to conduct the webinar (e.g. MS Teams, Zoom, etc.). In this case, we will provide additional information as part of the registration process. We will also provide information about possible recipients and any transfers to third parties.

The data will be used exclusively for the administration of your registration and participation in the webinar as well as for sending information, notifications and documents in connection with the webinar.

The legal basis for data processing results from Art. 6 para. 1 b) GDPR (fulfilment of a contractual relationship) and, if applicable, from Art. 6 para. 1 f) GDPR (legitimate interest). Our legitimate interest lies in the smooth running of the webinar.

3 External content on our website

We use dynamic content (“content”) from third parties to optimize the presentation and offer of our website. When you visit the website, a request is automatically sent to the server of the respective content provider via an interface, during which certain log data (e.g. the user’s IP address) is transmitted. The dynamic content is then transmitted to our website and displayed there.

We use external content in connection with the following functionalities:

3.1 LinkedIn plugin

We use the LinkedIn plugin on our website, which is provided by LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland. This enables direct access to the LinkedIn website when the corresponding icon is clicked on our website. LinkedIn processes the data generated by the use of the plugin.

Data recorded when using the plugin may be forwarded to the LinkedIn Corporation based in the USA and processed there. LinkedIn is certified under the EU/US Data Privacy Framework and is therefore covered by the EU adequacy decision for the USA.

You can find more information about the LinkedIn plugin at: https://legal.linkedin.com/plugin-terms-of-use.

3.2 Bot Detection Service – Fraud Prevention

We use a so-called bot detection service on our website in order to be able to track whether a website visit involves so-called bot traffic, i.e. software applications that perform automated tasks on the Internet, and to rule out any associated attempts at fraud.
The following data is processed in the process:

  • Browser and device information, such as device type and model, manufacturer, operating system type and version (e.g. iOS or Android), web browser type and version (e.g. Chrome or Safari), user ID (e.g. Chrome or Safari). Chrome or Safari), user agent, time zone, type of network connection, IP address, referrer URL, number of fonts, font hash, number of plugins, plugin hash, screen height and width, colour depth, platform, whether the resolution has been manipulated, language or operating system, whether ad blocking is activated, whether do-not-track is activated.
  • Behaviour of the end user on the controller’s websites, e.g. information about the activities on the controller’s websites, session ID, start/stop time of the session, time zone offset and conversion of the user.

This enables us to distinguish website visits by real users from those made by software. The legal basis for data processing is our overriding legitimate interest in the continuous provision and security of our website in accordance with Art. 6 para. 1 lit. f GDPR, in particular to classify the users of our website as valid or invalid traffic. In this way, we prevent fraud and can correct the website statistics by removing the invalid traffic recognized in this way from our statistics.
The data is stored for a maximum of 1 year.

The service provider commissioned by us, fraud0 GmbH Sendlinger Straße 7, 80331 Munich, which carries out the data processing on our behalf and in accordance with our instructions, uses the services of Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (hereinafter “Google”). It is possible that data may also be transferred to Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043 in the USA.

Google is certified under the EU-US Data Privacy Framework and is therefore subject to the EU adequacy decision for the USA.

The legal basis for data processing is your consent in accordance with Art. 6 (1) a) GDPR.

You can withdraw your consent at any time with effect for the future by adjusting the settings options under our cookie settings.

3.3 Duration of data processing

We only store personal data for as long as is necessary for the purposes for which it is processed or if you have withdrawn your consent. Insofar as statutory retention obligations must be observed, the storage period for certain data may be up to 10 years, regardless of the processing purposes.

4 Rights of data subjects

You can find your rights as a data subject under F. Your rights as a data subject.

5 Exercising your rights as a data subject and right to lodge a complaint

If you have any questions regarding the processing of your personal data, information, rectification, blocking, objection or deletion of data, or if you wish to transfer your data to another enterprise, please contact datenschutz@muc.valantic.com.

D. Data processing by valantic GmbH

The following services are used exclusively by valantic GmbH and not by other enterprises in the valantic Group. Thus, the associated data processing is also the sole controller of valantic GmbH.

1 Controller for data processing

The controller for data processing in accordance with the provisions of the General Data Protection Regulation (GDPR) is

valantic GmbH
Ainmillerstraße 22
80801 Munich
Munich, Germany
Phone: +49 89 2000 85 91 0
Fax: +49 89 2000 85 93 1
E-mail: datenschutz@muc.valantic.com

2 Contact details of our data protection officer

Matthias Rosa
RMPrivacy GmbH
Große Langgasse 1A, 55116 Mainz
www.rmprivacy.de
E-mail: datenschutz@muc.valantic.com

3 Data processing

The individual data affected by joint data processing, processing purposes, legal bases, recipients and, if applicable, transfers to third countries are listed below:

3.1 Contract fulfilment and data management in the context of service provision

We process various data as part of the provision of our services and for the initiation and processing of the existing contractual relationship between you and us. If you have commissioned us to provide a service, we process your data (if provided: name, contact details, address) and all information necessary for the fulfilment of the order exclusively for the purpose of processing and handling the contractual relationship. This includes in particular our appropriate advice and support, correspondence with you, invoicing, fulfilment of our accounting and tax obligations.

The processing of the data is carried out accordingly on the basis of Art. 6 para. 1 b) GDPR and to fulfil our legal obligations in accordance with Art. 6 para. 1 c) GDPR.

If this is necessary to process the order, your data will be passed on to third parties.
This includes in particular the disclosure to supervisory authorities for the purpose of correspondence and for the assertion and defence of your rights.

In addition, the Group companies cooperate in the provision of various services. In this case, the data is shared with the subsidiaries within a processing on behalf.

3.2 External content on our website that is operated by valantic GmbH

We use dynamic content (“content”) from third parties to optimize the presentation and offer of our website. When you visit the website, a request is automatically sent to the server of the respective content provider via an interface, during which certain log data (e.g. the user’s IP address) is transmitted. The dynamic content is then transmitted to our website and displayed there.

We use external content in connection with the following functionalities:

3.2.1 Integration of YouTube videos

We have integrated videos from the YouTube portal of YouTube LLC, 901 Cherry Ave. San Bruno, CA 94066, USA (“YouTube”) on our website. The controller for data processing at YouTube is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (hereinafter “Google”). However, when the videos are played, log data is transmitted to YouTube’s servers in the USA.

The legal basis for data processing is our overriding legitimate interest in optimizing the marketing of our online offering in accordance with Art. 6 (1) f) GDPR.

Google is certified under the EU-US Data Privacy Framework and is therefore subject to the EU adequacy decision for the USA.

3.2.2 Google Maps

We use the “Google Maps” map service from Google on our website to provide you with an interactive map. When the map is displayed, data, including your IP address and your location, is transmitted to Google servers and stored there.

The legal basis for processing is your prior consent in accordance with Art. 6 (1) a) GDPR.

The controller for data processing in Maps is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (hereinafter “Google”). It cannot be ruled out that data may be transferred to Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.

Google is certified under the EU-US Data Privacy Framework and is therefore subject to the EU adequacy decision for the USA.

3.2.3 Spotify

To make visiting our website attractive, we use external content from Spotify AB, Birger Jarlsgatan 61, 113 56 Stockholm, Sweden (Spotify). The following data is processed: IP address, date and time of access, browser information, usage data, content accessed. It cannot be ruled out that data will be transferred to the USA.

For data transfers to countries without an adequacy decision by the EU Commission, Spotify ensures an adequate level of data protection via the EU standard contractual clauses. A copy of the relevant EU standard contractual clauses will be provided upon request. Please contact datenschutz@muc.valantic.com for this purpose.

The legal basis for data processing is your consent in accordance with Art. 6 (1) a) GDPR.

You can withdraw your consent at any time with effect for the future by adjusting the settings options under our cookie settings.

3.2.4. podigee

To make visiting our website attractive, we use external content from podigee GmbH, Schlesische Straße 20, 10997 Berlin, Germany (podigee). The following data is processed: IP address, date and time of access, browser and device information, usage data, content accessed. Data transfer to countries outside the EU cannot be ruled out.

For data transfers to countries without an adequacy decision by the EU Commission, Podigee ensures an adequate level of data protection via the EU standard contractual clauses. A copy of the relevant EU standard contractual clauses will be provided on request. Please contact datenschutz@muc.valantic.com for this purpose.

The legal basis for data processing is your consent in accordance with Art. 6 (1) a) GDPR.

You can withdraw your consent at any time with effect for the future by adjusting the settings options under our cookie settings.

4 Social media

With the information in this section 4, we inform you about data processing via the social media channels we operate.

4.1 Facebook

4.1.1 Joint controller for data processing

We operate our Facebook fan page on the online platform of the social network of Meta Platforms Limited (“Meta Platforms Ireland”). In accordance with the GDPR, we are jointly responsible with Meta Platforms Ireland for data processing in connection with this fan page. This includes in particular the data processing of page insights, see bb) Use of insights and cookies. When you visit this fan page, personal data is processed by Meta Platforms Ireland and us as controllers.

Meta Platforms Ireland is the primary controller under the GDPR for the processing of Insights Data. Meta Platforms Ireland therefore also assumes all obligations under the GDPR with regard to the processing of Insights data (including Articles 12 and 13 GDPR, Articles 15 to 22 GDPR and Articles 32 to 34 GDPR). Meta Platforms Ireland remains the sole controller for the processing of such personal data in connection with Page Insights that is not covered by the existing Page Insights Supplement.

Due to the existing agreements with Meta Platforms Ireland, including the joint controller of the data agreement, it is expedient to assert requests for information and the assertion of other data subject rights directly with Meta Platforms Ireland. As the operator of the social network and its ability to integrate Facebook fan pages there, Meta Platforms Ireland alone is able to access the necessary information via the direct access options and to take any necessary measures and provide information immediately. However, you can also send enquiries to us.

Meta Platforms Ireland’s underlying Terms of Use (including the other terms and guidelines set out therein) are available at: https://www.facebook.com/legal/terms

supplemented by the Page Insights supplement regarding the controller, available at

https://www.facebook.com/legal/terms/page_controller_addendum

4.1.2 What data do we process and for what purpose?

Operation of our fan page

The purpose of operating our Facebook fan page is to get in touch with users and visitors of the Meta Platforms Ireland social network and to engage in dialogue. We sometimes provide information about our enterprise and related offers, such as events organized by us or current events, special promotions and offers, etc.

With the help of our Facebook fan page, we can also obtain statistics on visits and visitors. These are compiled by Meta Platforms Ireland. This enables us to manage the marketing of our activities better and in a more targeted manner. We can also gain knowledge of Facebook profiles of individual users who like our fan page and/or use the applications on the page. This enables us to provide the relevant users with improved content and functions via our Facebook fan page.

To further improve our content, we can also use the information recorded during your visit to analyze demographic and geographical data. This enables us to place targeted interest-based adverts without gaining direct knowledge of your identity as a visitor.

If you use multiple devices during your visit to Meta Platforms Ireland, recording and analysis may also take place across devices if you visit our fan page as a registered user logged in with your Facebook profile.

The visitor statistics generated are only forwarded to us in anonymized form. We do not have access to the underlying data.

Use of insights and cookies

As part of our fan page, we use the “Insights” service from Meta Platforms Ireland to obtain anonymised statistical data on visitors to our fan page.

When you visit our fan page, Meta Platforms Ireland stores a corresponding data package, a so-called “cookie”, on your end device, which contains an assignable user code. If you are registered as a Facebook user, this user code can be combined with your data. The information stored in the process is processed by Facebook. It is also possible for third parties to use this information from Facebook’s cookies to provide services to enterprises advertising on Facebook.

If not erased beforehand, the cookie remains active for two years.

For more information on Page Insights, please refer to the Page Insights Addendum between Meta Platforms Ireland and us on data processing controller:

https://www.facebook.com/legal/terms/page_controller_addendum

Further information on the use of cookies by Meta Platforms Ireland can be found in Facebook’s Cookie Policy:

https://www.facebook.com/policies/cookies/

4.1.3 Legal basis

The processing of personal data by us is based on our legitimate interests in an effective exchange with the users of our social media presences, the visitors to our profiles and in connection with communication with users on our social media profiles, including our company presentation in accordance with Art. 6 para. 1 f) GDPR.

4.1.4 Forwarding of data and data transfer to the USA

The data recorded when you visit our fan page may be forwarded to Meta Platforms Inc. based in the USA and processed there. Meta is certified under the EU/US Data Privacy Framework and is therefore covered by the EU adequacy decision for the USA.

We do not pass on any data as part of the operation of our fan page.

4.1.5 Possibility to object via your Facebook account

As a Facebook user, you have the option of using the settings for advertising preferences in your Facebook account to set the extent to which your user behaviour may be recorded when you visit our fan page. Facebook also provides an objection form:

https://www.facebook.com/help/contact/1994830130782319

4.2 X (formerly Twitter)

4.2.1 What data do we process and for what purpose?

X is a service provided by Twitter International Company, One Cumberland Place, Fenian Street, Dublin 2 D02 AX07, Ireland. We do not directly process any personal data as part of our X account.

However, if you enter data yourself on X, such as your user name and the content published under your X account, this data may be processed by us if we share or retweet your tweets, reply to your tweet or if we refer to your account within one of our own tweets. The data freely published and disseminated by you on X will be included in our X offer and made accessible to our followers.

Twitter International Company is the controller within the meaning of Art. 4 No. 7 GDPR for all other data processing in the context of the use of the X service and its functionalities. We have no influence on the type and scope of the data processed by X as part of the X service, the type of processing, the use of the data or the disclosure of this data to third parties.

Information on what data is processed by X and for what purposes it is used can be found in the Privacy Policy: https://X.com/de/privacy

4.2.2 Legal basis

The processing of personal data by us is based on our legitimate interests in an effective exchange with the users of X, the visitors to our X profile and in connection with communication with users on our social media profiles, including our company presentation in accordance with Art. 6 para. 1 f) GDPR.

4.2.3 Forwarding of data and data transfer to the USA

When you use X, your personal data will be processed by X. X records, transfers, stores, uses and discloses this data in the United States, Ireland and any other country in which Twitter Inc. does business, regardless of your place of residence. For data transfers to the USA, X ensures an adequate level of data protection via the EU standard contractual clauses. A copy of the relevant EU standard contractual clauses will be provided upon request. Please contact datenschutz@muc.valantic.com for this purpose.

4.3 LinkedIn

4.3.1 Joint controller for data processing

LinkedIn is a product provided by LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland. Together with LinkedIn, we are jointly responsible for data processing in connection with our company profile, in particular in connection with the “Page Insights” function, in accordance with the provisions of the General Data Protection Regulation (GDPR), Art. 4 No. 7 GDPR. When you visit our company profile, personal data is processed by LinkedIn and us as controllers.

LinkedIn is the primary controller under the GDPR for the processing of Page Insights data. LinkedIn therefore also assumes all obligations under the GDPR with regard to the processing of Page Insights data (including Articles 12 and 13 GDPR, Articles 15 to 22 GDPR and Articles 32 to 34 GDPR). LinkedIn remains the sole controller for the processing of such personal data in connection with Page Insights that is not covered by the existing Page Insights Joint Controller Addendum.

The “Page Insights Joint Controller Addendum” can be downloaded at: https://legal.linkedin.com/pages-joint-controller-addendum  .

You can find LinkedIn’s Privacy Policy at: https://www.linkedin.com/legal/privacy-policy

4.3.2 What data do we process and for what purpose?

Exchange and communication

The purpose of operating our company profile on LinkedIn is initially to make contact with users and visitors to the LinkedIn social network and to engage in dialogue. In doing so, we provide direct information about our enterprise and the associated offers.

As a LinkedIn profile user, we may process the data provided by you as a LinkedIn member. This includes all information that you have stored in your profile, messages that you send us and interaction with our content. In particular, this happens when you share or recommend our content, comment on it, contact us or refer to our presence within LinkedIn.

The processing of personal data by us is based on our legitimate interests in an effective exchange with LinkedIn users and visitors to our profile, as well as in connection with communication with users on our social media profiles, including our company presentation in accordance with Art. 6 para. 1 f) GDPR.

Applications

If you send us your application via LinkedIn, or if you signal your interest in a job offer that we send you, the data you provide (e.g. name, email address, desired location, data from your LinkedIn profile, etc.), your message and the application documents you submit will be processed exclusively for the purposes of processing and handling your application request.

The processing of personal applicant data by us is carried out on the basis of Section 26 (1) German Federal Data Protection Act. Accordingly, the processing of data that is necessary in connection with the decision on the establishment of an employment relationship is permitted.

Should the data be necessary for legal prosecution after completion of the application process, data processing may be carried out to safeguard our legitimate interests in accordance with Art. 6 para. 1 f) GDPR, namely for the assertion and/or defence of claims.

User analysis

With the “Page Insights” service, LinkedIn provides us with various information about visits and visitors to our company page. This information is created by LinkedIn and enables us to manage the marketing of our activities in a better and more targeted manner. This is so-called aggregated data that cannot be used to identify you personally. Data processing as part of the “Pages Insights” service is the sole responsibility of LinkedIn. We have no access to personal data, except in aggregated form.

The processing of personal data by us is based on our legitimate interests in an effective exchange with LinkedIn users and visitors to our profile, as well as in connection with communication with users on our social media profiles, including our company presentation in accordance with Art. 6 para. 1 f) GDPR.

4.3.3 Forwarding of data and data transfer to the USA

Data recorded when you visit our company profile may be forwarded to the LinkedIn Corporation based in the USA and processed there. LinkedIn is certified under the EU/US Data Privacy Framework and is therefore covered by the EU adequacy decision for the USA.

We do not pass on data to third parties as part of the operation of our company profile.

4.4 XING

4.4.1 What data do we process and for what purpose?

Exchange and communication

We operate on the online platform of the social network “XING”, New Work SE

Dammtorstraße 30, 20354 Hamburg, Germany (“Xing”) has a company profile on which personal data is processed. The purpose of operating our company profile on Xing is to make contact with users and visitors to the social network, to engage in dialogue and to receive applications from users directly via Xing. In doing so, we provide direct information about our enterprise and the associated offers.

As a user of a Xing company profile, we may process the data provided by you as a Xing member on Xing. This includes all information that you have stored in your profile, messages that you send us and interaction with our content. In particular, this happens when you share or recommend our content, comment on it or when you refer to our presence within LinkedIn.

Information on what data is processed by Xing and for what purposes it is used can be found in Xing’s Privacy Policy: https://privacy.xing.com/en/privacy-policy

The processing of personal data by us is based on our legitimate interests in an effective exchange with Xing users, visitors to our profile, receiving applications from users directly via Xing and in connection with communication with users on our social media profiles, including our company presentation in accordance with Art. 6 para. 1 f) GDPR.

Applications

If you send us your application via Xing, or if you signal your interest in a job offer that we send you, the data you provide (e.g. name, e-mail address, desired location, data from your Xing profile, etc.), your message and the application documents sent will be processed exclusively for the purposes of processing and handling your application request.

The processing of personal applicant data by us is carried out on the basis of Section 26 (1) German Federal Data Protection Act. Accordingly, the processing of data that is necessary in connection with the decision on the establishment of an employment relationship is permitted.

Should the data be necessary for legal prosecution after completion of the application process, data processing may be carried out to safeguard our legitimate interests in accordance with Art. 6 para. 1 f) GDPR, namely for the assertion and/or defence of claims.

4.4.2 Forwarding of data and data transfer to the USA

We do not pass on data to third parties as part of the operation of our company profile.

5 Rights of data subjects

You can find your rights as a data subject under F. Your rights as a data subject.

6 Exercising your rights as a data subject and right to lodge a complaint

If you have any questions regarding the processing of your personal data, information, rectification, blocking, objection or deletion of data or if you wish to transfer your data to another enterprise, please contact datenschutz@muc.valantic.com.

E. Data processing of the Competence Centers

F. Your rights as a data subject

Unless otherwise regulated in the respective data protection information, you are entitled to the following data subject rights.

1 Information

You can request information about all personal data that we have stored about you free of charge at any time.

2 Rectification, erasure, restriction of processing (blocking), objection

If you no longer consent to the storage of your personal data or if it has become incorrect, we will arrange for the deletion or blocking of your data or make the necessary corrections (insofar as this is possible under the applicable law) if instructed to do so. The same applies if we are only to process data with restrictions in future. You have the right to object in particular in cases where your data is required for the performance of a task carried out in the public interest or where the data processing is based on our legitimate interest, as well as profiling based on this. You also have such a right to object in the case of data processing for the purpose of direct marketing.

3 Right to withdraw consent with effect for the future

You can withdraw your consent at any time with effect for the future. Your withdrawal will not affect the lawfulness of the processing up to the time of withdrawal.

4 Data portability

If data processing is carried out on the basis of a contract, pre-contractual negotiations, consent or using automated procedures, you have the right to data portability. Upon request, we will provide you with your data in a common, structured and machine-readable format so that you can transfer the data to another controller if you wish.

5 restriction of processing

Data for which we are not able to identify the data subject, e.g. if it has been anonymized for analysis purposes, is not covered by the above rights. Information, deletion, blocking, correction or transfer to another enterprise may be possible with regard to this data if you provide us with additional information that allows us to identify you.0

6 No automated decision-making

Data subjects are not subject to automated decision-making within the meaning of Art. 22 GDPR by the controller. If this should occur in individual cases, data subjects will be informed of this separately.

7 Exercising your rights as a data subject and right to lodge a complaint

If you have any questions regarding the processing of your personal data, information, rectification, blocking, objection or deletion of data or if you wish to transfer the data to another enterprise, please contact the above-mentioned office.

You also have the option of complaining to a supervisory authority about your rights as a data subject.