Intelligent Asset Lifecycle Management with SAP

• Corporate strategy
• Location strategy
• Infrastructure -/ real estate strategy
• Production strategy
• Fleet strategy
• IT strategy
• Maintenance strategy

• Asset demand
• Asset promotion / funding
• Asset planning
• Asset projects
• Asset activation
• Asset commissioning

• Asset segmentation
• Master Data Management
• Facility Management
• Infrastructure assets & networks
• Production assets
• Fleet management
• Components
• Test & measurement devices
• Linear Asset Management
• Special assets (tree-area cadastre, etc.)
• Spare parts management
• Inventory management (fixed assets)
• Document management

• Key figures and KPIs
• Commercial monitoring
• Technical monitoring
• Asset criticality monitoring
• Asset condition monitoring
• Predictive maintenance
• Warranty management
• Maintenance planning

• Maintenance rules
• Inspection (incl. checklists)
• Servicing
• Repair
• Fault clearance (adhoc)
• Modernization / Improvement
• Calibration
• Refurbishment
• Work clearance management
• Resource scheduling
• Mobile maintenance
• Special processes (winter service, etc.)
• Value flow
• Invoicing

• Material / service requirements
• Materials requirements planning
• Procurement
• Storage processes & material supply
• Service provider
• Asset collaboration
• Inventory management (current assets)

• Sale
• Scrapping
• Disposal

In accounting, a distinction is made between OPEX (Operational Expenditures) and CAPEX (Capital Expenditures).

OPEX: Current operating expenses for daily business operations, such as inspection, maintenance, repair and operating costs. These expenses are typically recurring and are recognized directly as costs in the income statement.

CAPEX: Capital expenditure for the acquisition, improvement or expansion of non-current assets, such as plant, machinery or real estate. These costs are capitalized and depreciated over their useful life.

Related to the entire asset lifecycle:

• CAPEX (Capital Expenditures) typically occurs in the early stages, such as planning/design and procurement, as investments are made for the acquisition and installation of assets.
• OPEX (Operational Expenditures) mainly occur in the utilization phase, as ongoing costs for operation, inspection, maintenance and repair are incurred here. OPEX can also be incurred during decommissioning, for example for dismantling or disposal.

Major modernizations and expansions during the use phase can again represent CAPEX, as they increase the long-term value of the asset. Smaller modernizations are usually handled as maintenance and represent OPEX.

SAP Enterprise Asset Management covers core maintenance functionalities such as notifications, orders, maintenance plans and master data. As part of the ERP system, Enterprise Asset Management is the starting point for holistic asset management and a central data and information basis.

SAP Asset Performance Management aims to improve the performance and reliability of assets. With functions for condition monitoring, predictive maintenance and risk-based maintenance, strategy development and collaboration, the availability, condition and maintenance of assets are continuously optimized.

SAP Business Network for Asset Collaboration enables collaboration between asset operators and manufacturers, suppliers and service partners on a shared platform and database. Processes are simplified, data quality is increased and the availability of assets is improved.

The SAP Service & Asset Manager enables the mobile processing of maintenance. The offline (capable) solution also makes it possible to work in areas where there is no or only a very poor data connection. Different role concepts take into account the individual requirements of the respective task.

SAP Field Service Management is designed to increase the efficiency of service processes and customer satisfaction. This is achieved through intelligent deployment planning and control, mobile process management, service portals, a central knowledge database and real-time analyses, among other things.

SAP Environment, Health and Safety Management helps to minimize risks, improve safety in the workplace and promote sustainable business processes. The core functions include hazardous substance and waste management, occupational safety, health protection, emissions management and sustainability reporting.

SAP Work Clearance Management supports companies in ensuring safety during maintenance work. Approval processes, safety measures and integration with maintenance planning from SAP EAM ensure that all necessary safety approvals are obtained and documented before work begins.

SAP Linear Asset Management is specially designed for the management of linear assets such as roads, railways, pipelines, power lines and similar. The core functions include the segmentation of assets, condition monitoring and maintenance planning of individual segments as well as georeferencing.

SAP Spatial Asset Management integrates geodata into the management of assets and, in addition to technical management and analysis, also enables geographical aspects to be taken into account.

SAP Asset Management for resource scheduling enables efficient short and medium-term planning of employees and resources.

SAP Master Data Governance for Enterprise Asset Management is specifically designed to improve data quality and data management in the area of asset management. Processes and guidelines for master data management ensure high data quality both initially and in the future.

To ensure a high level of asset availability, maintenance must be able to rely on a functioning spare parts management system. High availability of the right spare part in the right quantity, at the right time, in the right place and in the right quality ultimately leads to minimized downtime costs for the respective asset.

SAP EPPM is a solution for the strategic planning, control and monitoring of portfolios (e.g. investment projects on assets) that helps companies to use resources efficiently and optimize project execution.

SAP PLM is a solution that helps companies manage the entire lifecycle of their products, from development and manufacturing to maintenance and decommissioning. It integrates data and processes across different departments to improve efficiency and collaboration in product development and maintenance.

This norm provides an overview of asset management, its guidelines and terminology, and the benefits expected from the application of asset management.
The standard can be applied to all types and categories of assets and organizations of any size, but does not provide financial, accounting or technical guidance for the management of specific asset types.

This norm defines the basic terms of all types of maintenance and maintenance management, regardless of the type of object under consideration. As maintenance makes a significant contribution to the functional safety of a building, correct and precise definitions are required. These terms can be of particular importance when drafting maintenance contracts. In addition to technical measures, the definitions also cover the planning and handling of documentation.

DIN EN 15341 provides “key performance indicators for maintenance” to support company management in achieving the best possible condition in maintenance and using technical equipment competitively.

The norm specifies requirements such as competencies, basic knowledge as well as basic and target qualifications and describes the qualifications of personnel for maintenance tasks. However, it does not specify the verification criteria or the specialized training of personnel.

DIN EN 16646 introduces the relationship between strategic planning and the management system for maintenance and describes the interactions between the maintenance process and all other asset management processes over the entire life cycle of an object.

DIN EN 17007 provides maintenance managers with a management tool that enables them to compare their own organization with the general description provided here and thus identify inadequate actions or measures, undefined responsibilities and/or poorly established links. This norm contains a general description/representation of the maintenance process and is applicable to all maintenance systems and organizations.

The norm EN 60812 deals with the method of failure mode and effects analysis (FMEA). This method is used to identify potential faults in products, systems or processes, evaluate their effects and develop measures to prevent or reduce faults. The norm defines the FMEA process and provides instructions for carrying it out in order to improve the reliability and safety of products and processes.

This norm is the world’s leading QMS certification. DIN EN ISO 9001 describes the entire quality management system as a model and is the basis for setting up a comprehensive QMS. It specifies requirements that can help you to improve your overall performance and at the same time provide a good basis for sustainable development initiatives.

DIN EN 81346 describes general principles for structuring systems and information about systems. Based on these principles, rules and instructions are provided for the creation of unique reference identifiers. These are used for the consistent identification of objects and associated components.

The norm provides a process for controlling RAMS that is based on the system life cycle and the requirements contained therein. DIN EN 50126 deals with rail-specific features and enables the effective regulation and control of conflicts between RAMS elements.

DIN EN 15380 is a norm that deals with the topic of “Railway applications – Marking system for rail vehicles”. More specifically, it defines a system for the marking of rail vehicles in the field of rail transport. It ensures clear communication of vehicle information, maintenance requirements and more in order to improve efficiency, safety and interoperability in the rail industry.

The norm is intended to regulate the nature of manufacturer information in terms of structure, scope, content, and data format. The aim of the norm is to create a win-win situation for manufacturers and customers.