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Data-driven procurement optimization for businesses
AI integration in procurement
Harness the potential of artificial intelligence and data-driven solutions to transform your procurement processes for the long term.
The demands placed on modern procurement are constantly increasing: supply chains are becoming more complex, costs must be reduced, and processes must be made more efficient. AI in procurement offers companies completely new opportunities to identify potential savings, minimize risks, and make strategic decisions faster and on a more informed basis.
Typical challenges in procurement without AI
Without data-driven transparency and AI in procurement, companies face numerous difficulties that impair process efficiency and make it difficult to identify potential savings. As a result, cost structures remain immature and competitive disadvantages quickly arise.
- Procurement volumes are not processed optimally due to inconsistent price and quantity information.
- Different IT and ERP systems are not sufficiently networked.
- Poor master data quality provides an inadequate basis for decision-making.
Without a clear and up-to-date data basis, optimization potential often remains undiscovered, and decisions are based on incomplete or outdated information.
- Time-consuming manual data analysis and interview documentation prolong projects.
- Data cleansing and preparation is inefficient and prone to errors.
- Assumptions and qualitative observations are often decisive.
- A lack of precise data prevents the identification of potential savings, makes it difficult to measure savings, and impedes implementation.
- Manual tracking of cost-saving measures is time-consuming.
- Lack of transparency in monitoring important KPIs such as “spend under management” or “maverick buying.”
- Difficulties in ensuring sustainable and long-term savings.
These challenges illustrate why data-driven transparency and AI are indispensable in procurement in order to optimize processes, identify all potential savings, and thereby secure long-term competitiveness.
Our data-driven consulting approaches – How AI works in procurement
Practical example: How AI automatically leverages potential savings
A company was able to achieve significant savings with the help of our data-driven technologies:
1. Trigger & system message:
Relevant raw material index falls below defined threshold value (e.g., aluminum index).
2. System proposal:
System-generated email alert to the buyer indicating that hedging the raw material may be advisable. The email proposal to the supplier is sent separately to the buyer for review.
3. Initiation of the measure:
The purchaser reviewed and confirmed the email proposal, enabling the company to hedge the raw material in the desired quantity and at the desired price.
Result: Within a few hours, the procurement department was able to realize the potential savings.
Your advantages with AI in procurement
Why using AI is worthwhile for your procurement department:
Cost savings:
Reduction of direct and indirect procurement costs by up to 10–15%.
Increased efficiency:
Automated processes create capacity for strategic activities and increase productivity.
Data-driven transparency:
Process mining tools create complete transparency across procurement processes and deliver reliable real-time insights. AI-powered chatbots then help to efficiently implement the identified optimization measures.
Risk minimization:
Real-time analyses of suppliers, market conditions, and price developments minimize risks in your supply chains.
Sustainable improvements:
Data-driven system alerts continuously highlight potential for condition improvements, thereby supporting proactive management.
Why valantic is the right partner for AI in procurement
The introduction of AI in procurement requires not only technical but also strategic expertise. We at valantic are your ideal partner because we:
- Possess cross-industry expertise to develop tailor-made solutions for your requirements.
- Work with leading technologies and tools that can be seamlessly integrated into your existing ERP systems.
- Take a holistic approach to consulting and accompany you from analysis to implementation and monitoring.
valantic wins the Best of Consulting Award 2025 in the Supply Chain Management category. The award was given for the successful procurement transformation at Fraport AG.
From vision to excellent procurement management
valantic combines strategic ambitions with operational excellence. Our consulting portfolio accompanies you from conception to measurable value realization.
Target Operating Model (TOM)
Design and implementation of a future-proof procurement organization tailored to your business model. This includes strategically aligning procurement processes with corporate goals in order to exploit efficiency potential and increase added value. Equally important is the ability to adapt to changing market conditions and technological advances in order to ensure long-term stability, resilience, and success.
Strategy
Development of procurement strategies that are clearly aligned with corporate goals and geared toward maximum value creation. This includes defining clear category strategies and procurement objectives that ensure all procurement activities support the overall goals of the company. This is complemented by a robust KPI framework that is closely aligned with controlling and makes performance measurable across product groups and purchasers, optimizes it, and adapts it flexibly to changing market requirements.
Value Creation
Realization of cost savings and performance improvements through category-specific expertise and best practices in direct and indirect procurement. Key levers for savings include price and process cost analyses as well as volume optimizations. Success is based on sound negotiating skills, a practical mindset, and in-depth market knowledge, which enable effective collaboration with suppliers and promote the continuous optimization of procurement processes.
Data & Tools
Integration of modern analytics tools and software solutions to optimize procurement activities and leverage the full value of existing data. With a data-driven approach, procurement teams can improve their strategic decision-making, make spending more transparent, and manage processes more efficiently. This creates the basis for achieving continuous improvements in procurement.
Procurement Suite
Implementation of scalable procurement platforms that fully support digital transformation in procurement. These platforms enable seamless integration of all procurement functions, improve transparency, and promote collaboration along the entire supply chain. Introducing such suites automates workflows, increases process efficiency, and effectively implements strategic procurement initiatives - resulting in greater added value and increased innovation.
Sustainability
Strengthening ESG performance and building sustainable supply chains that meet the requirements of regulatory authorities as well as the expectations of stakeholders. By prioritizing environmental responsibility and ethical purchasing practices, companies can reduce their environmental footprint, assume social responsibility, and create long-term value. Sustainability initiatives also help minimize risk, improve brand image, and promote transparency and accountability throughout the supply chain.
Artificial intelligence
The demands placed on modern procurement are constantly increasing: supply chains are becoming more complex, costs must be reduced, and processes must be made more efficient. AI in procurement offers companies completely new opportunities to identify potential savings, minimize risks, and make strategic decisions faster and on a more informed basis.
Start your journey to AI in procurement
Let’s find out together how AI can help your company move forward in procurement! Contact our experts for a free initial consultation and learn how data-driven solutions can revolutionize your procurement processes.
Are you ready to integrate AI into your procurement? Contact us today!
Dr. Bernhard Höveler
Partner & Managing Director
- Cost optimization
- Organizational development
- Strategic Negotiations
- Procurement transformation
Daniel Belka
Partner & Managing Director
- Cost transformation
- Performance enhancement
- Process management
- Procurement transformation