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Enable Insights & Scale Automation
Data and Tools in Procurement
Digital technologies and data-driven insights are playing an increasingly critical role in procurement. As complexity and speed continue to shape procurement requirements, transparency, automation, and intelligent systems have become essential enablers of performance and strategic value contribution. The integration of analytics, artificial intelligence, and scalable tool landscapes empowers organizations to transform procurement into a digital value driver.
Data and tools are not isolated solutions, but part of a framework that enables transparency, supports better decisions, and automates manual tasks. When embedded in a clear operating model and backed by clean data, they lay the foundation for scalable and measurable success.. As procurement organizations face increasing data complexity, fragmented processes, and the need for speed, digital intelligence becomes essential. valantic transforms procurement into a data-driven value engine by integrating analytics, smart automation, and scalable tools into your operating model.
How value creation is unlocked through data and tools
- Hidden savings potential can be identified across procurement operations through transparency and analytics.
- High-impact cost-reduction initiatives can be implemented efficiently by leveraging automation and intelligent systems.
- Procurement contributes to revenue growth and risk mitigation by enabling strategic supplier collaboration and proactive decision-making.
- Demand management and the optimization of supplier relationships further enhance procurement performance and long-term value delivery.
We support procurement teams in achieving excellence by providing full transparency across processes, enabling intelligent decision-making with AI, building a reliable foundation of clean data, and integrating future-proof tools that scale with organizational needs.
Looking to enhance your procurement through data, technology, and process transparency? Contact us to find out how we can support you.
From Framework to Execution
A Tailored Framework for Process Optimization
Every sustainable transformation in procurement begins with a solid foundation. At valantic, we structure this transformation along four essential pillars that define and guide the path toward operational excellence.
The first step is the development of a Target Vision – a clear and strategic vision that describes the desired state of procurement processes and aligns them with the company’s broader goals. This vision acts as a compass throughout the transformation.
With the vision defined, effective Governance mechanisms are established. These provide the necessary framework of roles, responsibilities, and process modeling conventions that support consistent and compliant process execution across the organization.
The third pillar focuses on Process Organization – identifying the optimal degree of process orientation within the company. This includes defining responsibilities, aligning departments, and designing a future-ready organizational structure
Finally, Operationalization ensures that strategic goals are translated into practical action. valantic develops a concrete roadmap for implementation, embeds change management activities, and sets up process monitoring mechanisms to measure success over time.
Process Intelligence in Action
Our Five-Step Approach Based on Best Practices
Once the structural foundation is in place, valantic applies a five-phase methodology to unlock procurement potential. This approach combines quantitative data with qualitative insight to generate actionable results.
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1
Process Discovery
The journey begins with Process Discovery, where relevant procurement processes are identified and mapped in detail. Through a combination of process mining and workshops, we gain a clear view of existing workflows and their variants.
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2
Process Analysis
Building on this, the Process Analysis phase provides a deep dive into the efficiency, compliance, and effectiveness of current processes. Both qualitative assessments and data-driven insights reveal optimization potential and highlight inefficiencies.
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3
Process (Re-)Design phase
In the Process (Re-)Design phase, we rethink and reshape processes using best practices and technological innovations. Redesigns are tailored to business needs and align with overarching strategic goals.
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4
Process Implementation
Following redesign, the focus shifts to Process Implementation. valantic supports the roll-out of improved processes by providing technical enablement, stakeholder engagement, and change management.
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5
Process Monitoring
To ensure long-term impact, Process Monitoring mechanisms are put in place. These include performance dashboards, KPI tracking, and structured review loops to support a culture of continuous improvement.
Technology in Practice
Process Mining as a Service
To scale and sustain the benefits of process excellence, valantic offers Process Mining as a Service (PMaaS). This delivery model allows clients to benefit from cutting-edge insights and transparency without high internal resource needs.
Our PMaaS model covers the full lifecycle: from technical platform setup and governance definition to dashboard development, use case enablement, and continuous training. We also provide first-level tool support and foster internal communities that promote success sharing and ongoing learning.
Whether implemented in SAP Signavio, Celonis, or other ecosystems, PMaaS delivers measurable results at speed.
Quick Wins with Structured Project Approach
Speed matters. valantic enables measurable results within just six weeks through a structured four-phase project approach, as outlined in the Process Mining timeline.
System access is configured, data models are defined, and all technical prerequisites are established.
- Prepare ERP system
- Install connector
- Set up data connection
- Define relevant data
- Extract data
The Process Mining solution is set up and initial dashboards are built to provide early transparency.
- Clean data
- Model data
- Build dashboards and analyses
Technical and business validation ensures the accuracy and reliability of the data, and validates the core process flows.
- Validate data with process owners and business departments
Based on the validated data, concrete findings are derived, use cases prioritized, and a roadmap for implementation is developed.
- Process analysis focused on defined use cases, hypotheses, and questions
- Tailored dashboards and analyses dedicated to your procurement processes
The first two phases represent the technical implementation of the Process Mining environment. Phases three and four focus on both technical and functional validation, ensuring that the insights generated are both accurate and business-relevant.
This fast-track model accelerates value generation and lays the groundwork for scalable digital process excellence.
Data & Tools as Part of the Bigger Procurement Picture
A structured technology and data strategy is a key enabler for unlocking the full potential of procurement. However, it does not stand alone – it operates within a broader procurement framework that integrates multiple strategic dimensions.
While data & tools deliver process transparency, automation, and digital enablement, they must align seamlessly with other procurement priorities such as operating model design, strategy, and ESG compliance.
At the core of this framework is Data & Tools, supported by five critical dimensions:
By integrating these strategic dimensions, organizations can ensure that value creation initiatives drive sustainable, long-term benefits while maintaining alignment with overarching procurement objectives.
Target Operating Model (TOM)
Design and implementation of a future-proof procurement organization tailored to your business model. This involves the strategic alignment of procurement processes with business objectives to optimize efficiency and drive value creation. This includes adaptability to changing market conditions and technological advancements, ensuring long-term resilience and success.
Target Operating Model (TOM)
Strategy
Development of procurement strategies that are aligned with corporate goals and focused on value creation. This involves establishing clear category strategies and procurement objectives, ensuring that purchasing activities support broader business goals. Additionally, it includes a robust procurement KPI monitoring framework, which is aligned with controlling, to track and optimize performance across distinct categories and buyers while adapting to evolving market demands.
Strategy
Value Creation
Realization of cost savings and performance improvements through category-specific know-how and proven best practices for direct and indirect spend. Key enablers for savings include the analysis of price and process cost levers, as well as quantity levers. Success is driven by negotiation expertise, hands-on mentality, and strong market knowledge, ensuring effective engagement with suppliers and continuous optimization of procurement processes.
Value Creation
Data & Tools
Integration of advanced tools and analytics to optimize procurement activities and unlock the full value of your data. By leveraging innovative software and analytical capabilities, procurement teams can enhance their strategic decision-making, improve spend visibility, and streamline operations. This data-driven approach empowers organizations to identify opportunities for efficiency gains and foster continuous improvement in procurement practices.
Data & Tools
Procurement Suite
Implementation of scalable procurement platforms that fully leverage the potential of digital transformation. These platforms enable seamless integration of procurement functions, enhancing transparency and collaboration across the supply chain. By adopting procurement suites, organizations can automate workflows, increase process efficiency, and support strategic sourcing initiatives, ultimately driving value and innovation in procurement operations.
Procurement Suite
Sustainability
Strengthening ESG performance and building sustainable supply chains that meet regulatory and stakeholder expectations. By prioritizing environmentally friendly practices and ethical sourcing, organizations can reduce their carbon footprint and promote social responsibility. Implementing sustainability initiatives helps to mitigate risks, enhance brand reputation, and create long-term value while fostering transparency and accountability throughout the supply chain.
Sustainability
Artificial intelligence
The demands placed on modern procurement are constantly increasing: supply chains are becoming more complex, costs must be reduced, and processes must be made more efficient. AI in procurement offers companies completely new opportunities to identify potential savings, minimize risks, and make strategic decisions faster and on a more informed basis.
Artificial intelligenceThe Data & Tools Framework
A Structured Approach to Digital Procurement Enablement
Our framework is built on three strategic pillars:
Transparency
Transparency provides organizations with deep insights into their procurement operations. Through analytics, dashboards, and process mining, we reveal how procurement truly functions.
Automation
Automation enables companies to eliminate manual tasks and streamline operations. By implementing AI-driven workflows and RPA solutions, we help reduce errors and increase efficiency.
Enablement
Enablement ensures that procurement teams are equipped with the right tools, training, and data governance models. This allows them to act decisively and scale innovations sustainably.
From Insights to Procurement Impact
From real-time process visibility to intelligent automation, valantic empowers procurement teams to turn data into measurable impact. With our modular, scalable, and tool-agnostic approach, organizations can unlock value, reduce costs, and build future-proof procurement ecosystems.
Ready to elevate your procurement with data & tools? Get in touch with us.
Your Contact
Dr. Bernhard Höveler
Partner & Managing Director
valantic Supply Chain & Procurement Consulting