Automated mangement of SOPs

Standard Operating Procedures - SAP integrated

Product sheet: Standard Operating Procedures in SAP

Triad: three circles with pictures of business people talking to each other, display with form and diagrams | Managing standardized operating procedures in SAP

Standard Operating Procedures SOPs help to standardize workflows in the company, avoid errors and ultimately ensure consistent quality of products and services.

Mockup for product sheet managing standardized operating procedures in SAP

Product sheet: Standard Operating Procedures in SAP

cuSmarText SOPs help to standardize workflows in the company, avoid errors and ultimately ensure consistent quality of products and services.

Download product sheet standard operating procedures in SAP

Content

Many industries rely on standardized operating procedures
Standardized operating procedures - the challenge of implementation
Document management facilitates standardized operating procedures
Benefits of standardized operating procedures

Standardized operating procedures at a glance - cuSmarText SOP
Technical aspects & SAP certificates of cuSmarText SOP
Project plan for the implementation of cuSmarText SOP
Your contact for questions about standardized operating procedures in SAP

Many industries rely on standardized operating procedures

SOPs are particularly common in industries involved in critical processes with potential environmental, health and safety impacts, such as the pharmaceutical and aerospace industries. Standardized workflows are also regularly encountered in the food industry, biotechnology, and public laboratories and research facilities.

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Standardized operating procedures – the challenge of implementation

As useful and legally relevant as standard operating procedures are, their practical implementation can be challenging. Manually managing SOPs and supporting documents, monitoring deadlines and validity and ensuring document availability are often labor intensive and time consuming.

Document management facilitates standardized operating procedures

The document management software cuSmarText, which is integrated into SAP systems, considerably simplifies the entire “life cycle” of standarized operating procedures – from creation and distribution to monitoring and evaluation.

Henning Fassbinder

Head of SAP and Information Security Coordinator at Pharma Logistik GmbH

”Thanks to cuSmarText SOP our standardized workflows are managed smoothly in our SAP system. “

Benefits of standardized operating procedures

Efficient management of SOPs and documents through digital record management
Automated document and e-mail creation: text library, rule-based generation
Comprehensive document management with change and template management
Workflow control for review and approval processes
Version management
Document management
Notes function for traceability of changes and release steps
Compliance with required regulations in QM documentation
Less time required for the administration of the QM system

Standardized operating procedures at a glance - cuSmarText SOP

Intuitive usage of the software and short implementation times
Extensive reports, evaluations and dashboards
100% integration with MS Office and SharePoint
SAP S/4HANA capable
Structured filing with drag & drop function plus integrated scan function
Integration of outputs from the SAP system as PDF in the digital record
Transfer of e-mails in original incl. attachments from MS Outlook and IBM Notes
View and access content from the SAP system directly in the e-mail application
Full text search also of scanned documents
Resubmission with e-mail notification
Maximum data security thanks to advanced security concept
Audit-compliant archiving via ArchiveLink and optional cuSmarText Server
Available in many other languages besides German and English (standard)

Henning Fassbinder

Head of SAP and Information Security Coordinator at Pharma Logistik GmbH

”The automated workflows and document templates have accelerated review and approval processes. At the same time changes remain transparent, which is necessary for the audit trail.“

Technical aspects & SAP certificates of cuSmarText SOP

cuSmarText SOP is available in two versions, for SAP ERP and SAP S/4HANA. Whatever system your company prefers to work with, the solution will integrate seamlessly. This is also confirmed by the certifications ‘SAP Certified – Powered by SAP NetWeaver’ and ‘SAP Certified – Integration with SAP S/4HANA.’

SAP certificate of NetWeaver and S/4HANA

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Project plan for the implementation of cuSmarText SOP

The implementation of the software cuSmarText SOP follows clearly defined and customized project steps.

During a first kickoff meeting with valantic experts the project gets structured. This is followed by installation and setup of the standard software. In workshops the individual needs of the users are identified and described in a written concept, followed by an individual customizing by valantic. Key users are trained and introduced to all functions of the software, even before the software for standardized operating procedures goes live.

Our experts will be available at all time for technical support or questions and can also make adjustments and extensions if the users’ needs change.

Product sheet: Standard Operating Procedures in SAP

cuSmarText SOPs help to standardize workflows in the company, avoid errors and ultimately ensure consistent quality of products and services.

Download product sheet standard operating procedures in SAP

Your contact for questions about standardized operating procedures in SAP

Stefan Heins

Managing Director
valantic Enterprise Solutions GmbH

stefan.heins@solutions.valantic.com