Automated mangement of SOPs
Standard Operating Procedures: SAP integrated
Standard Operating Procedures (SOPs) help to standardize work processes in the company and are essential part of creating a successful quality system. The document management software cuSmarText SOP supports this process.
Standard Operating Procedures SOPs help to standardize workflows in the company, avoid errors and ultimately ensure consistent quality of products and services. Other advantages that arise from the implementation of standards are, for example a possible reduction in costs in the production process or consumer protection through a defined minimum of product quality. As a result, SOPs not only provide guidelines for employees, but also reflect the company’s internal quality standards.
Product sheet: Standard Operating Procedures in SAP
cuSmarText SOPs help to standardize workflows in the company, avoid errors and ultimately ensure consistent quality of products and services.
Content
- 01 Many industries rely on standardized operating procedures
- 02 Standardized operating procedures: The challenge of implementation
- 03 Document management facilitates standardized operating procedures
- 04 Benefits of standardized operating procedures
- 05 Standardized operating procedures at a glance: cuSmarText SOP
- 06 Technical aspects & SAP certificate of cuSmarText SOP
- 07 Project plan for the implementation of cuSmarText SOP
- 08 Your contact for questions about standardized operating procedures in SAP
Many industries rely on standardized operating procedures
SOPs are particularly common in industries involved in critical processes with potential environmental, health and safety impacts, such as the pharmaceutical and aerospace industries. Standardized workflows are also regularly encountered in the food industry, biotechnology, and public laboratories and research facilities.
Standardized operating procedures: The challenge of implementation
As useful and legally relevant as standard operating procedures are, their practical implementation can be challenging. Manually managing SOPs and supporting documents, monitoring deadlines and validity and ensuring document availability are often labor intensive and time consuming.
Document management facilitates standardized operating procedures
The document management software cuSmarText, which is integrated into SAP systems, considerably simplifies the entire “life cycle” of standarized operating procedures – from creation and distribution to monitoring and evaluation.
Benefits of standardized operating procedures
- Efficient management of SOPs and documents through digital record management
- Automated document and e-mail creation: text library, rule-based generation
- Comprehensive document management with change and template management
- Workflow control for review and approval processes
- Version management
- Document management
- Notes function for traceability of changes and release steps
- Compliance with required regulations in QM documentation
- Less time required for the administration of the QM system
Standardized operating procedures at a glance: cuSmarText SOP
- Intuitive usage of the software and short implementation times
- Extensive reports, evaluations and dashboards
- 100% integration with MS Office and SharePoint
- SAP S/4HANA capable
- Structured filing with drag & drop function plus integrated scan function
- Integration of outputs from the SAP system as PDF in the digital record
- Transfer of e-mails in original incl. attachments from MS Outlook
- View and access content from the SAP system directly in the e-mail application
- Full text search also of scanned documents
- Resubmission with e-mail notification
- Maximum data security thanks to advanced security concept
- Audit-compliant archiving via ArchiveLink and optional cuSmarText Server
- Available in many other languages besides German and English (standard)
Technical aspects & SAP certificate of cuSmarText SOP
cuSmarText SOP is available in two versions, for SAP ERP and SAP S/4HANA. Whatever system your company prefers to work with, the solution will integrate seamlessly. The software ist certified with “SAP Certified – Integration with RISE with SAP S/4HANA Cloud“.
Project plan for the implementation of cuSmarText SOP
The implementation of the software cuSmarText SOP follows clearly defined and customized project steps.
During a first kickoff meeting with valantic experts the project gets structured. This is followed by installation and setup of the standard software. In workshops the individual needs of the users are identified and described in a written concept, followed by an individual customizing by valantic. Key users are trained and introduced to all functions of the software, even before the software for standardized operating procedures goes live.
Our experts will be available at all time for technical support or questions and can also make adjustments and extensions if the users’ needs change.
Product sheet: Standard Operating Procedures in SAP
cuSmarText SOPs help to standardize workflows in the company, avoid errors and ultimately ensure consistent quality of products and services.
