All GDPR regulations under control

SAP Data Protection Management Software cuSmarText GDPR

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The General Data Protection Regulation (GDPR) poses a challenge for many companies. They not only have to ensure that personal data is saved and used in compliance with the regulations but also provide this data to the affected person upon request.

But how implement the GDPR requirements without simoultaneously putting additional strain on employees or slowing down existing processes? Investing in a software for managing the data protection processes pays off in the long run. In this way companies have full control over the new regulations of GDPR, save time, efforts and ensure compliance.

mockup product sheet data protection management in SAP
Product sheet: Data Protection Management in SAP

The data protection management system cuSmarText GDPR helps companies organize, document and administer the processes of data protection.

Download product sheet data protection management in SAP!

Content

Efficient data protection management

The data protection management system cuSmarText GDPR helps companies organize, document and administer the processes of data protection. Alongside the reliable handling of requests by affected persons the solution offers a range of additional services such as transaction records, check lists and the automated creation and management of correspondence to further support the staff in ensuring data protection.

Data protection software
– the core functions

Management of requests, tasks and deadlines

Handling the requests by affected persons often involves a number of steps, such as creating a task and delegating it to a team member, searching for the requested documents and compiling a written reply. To support the team in the best possible way the data protection management cuSmarText GDPR offers automated workflows and a task management with which staff can create and delegate tasks easily.

For every case or request the software keeps a digital documentation as a basis for the procedures register required by GDPR, which will be generated automatically from this documentation. This holds all information regarding the request in a structured manner, such as emails, documents and written correspondence. Several authorized departments of the company can access the digital register at the same time and are thus capable of replying to a request even faster.

In addition, legal foundations and company specific process instructions can be defined and stored in the data protection management system. This makes it easy for employees to review how long personal data may be stored and when these have to be locked or deleted. All changes made to the data sets and documents will be documented in a tamper-proof and compliant way so as to be able to trace them even years later.

The integrated automatic document creation component shortens reaction times and increases the quality and consistency of the documents. For example, the employee is able to generate the data processing agreements for suppliers and clients incl. the appendix of technical and organizational measures (TOMs). The texts in the documents will automatically be supplemented with data from the data protection management system, the SAP system or from another source. This is especially helpful with recurring correspondence such as replies or confirmations and gives the employees more time for the tasks that really matter.

Maximum data protection in line with GDPR

The data protection software complies with GDPR’s requirements for privacy-by-design and privacy-by-default. Maximum data protection is the default setting. In addition, cuSmarText GDPR offers a detailed authorization system and a deadline management which monitors the legally binding data retention periods and reminds the responsible person(s) in good time.
The data protection software integrates smoothly with Microsoft and SAP systems and is easy to use via an intuitive web interface.

Technical aspects & SAP certificates of the data protection management

The data protection management system cuSmarText GDPR is available in two versions, for SAP ERP and SAP S/4HANA. Whatever system your company prefers to work with, the solution will integrate seamlessly. This is also confirmed by the certifications ‘SAP Certified – Powered by SAP NetWeaver’ and ‘SAP Certified – Integration with SAP S/4HANA.’

SAP certificate of NetWeaver and S/4HANA

Project plan for the implementation of cuSmarText GDPR

The implementation of the data protection management software cuSmarText GDPR follows clearly defined and customized project steps.

During a first kickoff meeting with valantic experts the project gets structured. This is followed by installation and setup of the standard software. In workshops the individual needs of the users are identified and described in a written concept, followed by an individual customizing by valantic. Key users are trained and introduced to all functions of the software, even before the data protection management goes live.

Our experts will be available at all time for technical support or questions and can also make adjustments and extensions if the users’ needs change.

valantic project plan as a roadmap
mockup product sheet data protection management in SAP
Product sheet: Data Protection Management in SAP

The data protection management system cuSmarText GDPR helps companies organize, document and administer the processes of data protection.

Download product sheet data protection management in SAP!

Your contact for questions about data protection management in SAP

Portrait of Stefan Heins, Managing Director at valantic Enterprise Solutions GmbH

Stefan Heins

Managing Director
valantic Enterprise Solutions GmbH