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Fast. Secure. Digital
HCM Payslip for Digital Payroll Accounting
The SAP HR world is changing. The migration to S/4HANA and the introduction of new cloud products are driving digital transformation and fundamentally changing processes. Companies expect this transformation to create capacity for the most important tasks and provide a solid foundation for future HR challenges. In this context, the HR function has a critical role in shaping a company’s success.
The biggest challenge for HR is using modern technologies and digital processes in a way that provides employees with optimal services. At the same time, legal, collective agreements and operational requirements as well as data protection regulations must be reliably complied with. The digital transformation should be planned, fair and transparent—also in financial terms. This applies in particular to the area of digital payroll accounting.
Content
- 01 Benefit from digital payroll with HCM Payslip
- 02 Functions and advantages of digital payroll with HCM Payslip
- 03 Access control and use of digital payroll service
- 04 Standard documents for digital payroll with HCM Payslip
- 05 Project plan for the implementation of digital payroll with HCM Payslip
- 06 FAQ about digital payslip
- 07 Your contact for questions about digital payroll accounting with HCM Payslip
Benefit from digital payroll with HCM Payslip
With HCM Payslip, you can digitize payroll documents company-wide and make them available to every employee in compliance with the GDPR. Enable your employees to access all relevant payroll documents and other documents, such as canteen bills, online at any time, no matter when or where. This ensures optimal digital payroll processing in your SAP HCM system.
HCM Payslip
Provide digital payslips now with HCM Payslip – for sustainable and paperless HR processes.
Download now
Download now
Functions and advantages of digital payroll with HCM Payslip
HCM Payslip digitalizes company-wide compensation documents and makes these available to employees in compliance with the GDPR. Provide your employees with access to all relevant compensation documents online at all times, and also to additional documents such as their cafeteria bills – regardless of when and where.
Access to all documents
Give your employees online access to all documents you have approved.
Digital distribution and availability
Send your documents via e-mail directly from SAP HCM or make them available to your employees via the HCM Payslip web portal.
Secure and fast
We encrypt all documents to prevent unauthorized access by third parties.
Two-factor authentication
You can log into the system with two-factor authentication.
Self-service onboarding
New employees can register themselves on the system and enter all necessary data such as private e-mail address, passwords, etc. themselves.
Environmentally friendly
Protect the environment by avoiding the printing and mailing of paper documents.
Keep data up-to-date
Thanks to the real-time interface with your SAP HCM system, HCM Payslip can make documents available at any time.
Save time and money
Reduce administrative effort and significantly lower costs by making your documents available digitally.
Access control and use of digital payroll service
With HCM Payslip, employees can access their payroll-related documents anytime, anywhere. These can be provided either by e-mail or via a user-friendly web portal. Available documents include payslips, income tax certificates, social security notifications, time sheets, canteen bills, and oother individually configurable document types.
The highest security standards, such as HTTPS encryption, AES-256 for PDF documents, and compliance with the General Data Protection Regulation (GDPR), guarantee the secure management of sensitive data. At the same time, HCM Payslip significantly reduces administrative costs and offers cost advantages over printing and sending documents by post.
HCM Payslip web portal
Using a central web-based application, all employees can access their digital documents easily.
Available compensation documents
With HCM Payslip, you can view all compensation-relevant documents that were generated in SAP HCM historically.
Traceability
By displaying a history of recent actions in the system, employees have a transparent view of which documents have been sent by e‑mail or made available and downloaded via the HCM Payslip web portal.
Encryption
All documents sent or provided are securely encrypted with AES-256. This way, you protect your employees’ sensitive data against unauthorized access and misuse.
Private e-mail address
Each employee can specify any private or business e-mail address as recipient for the e-mails.
Responsive web design
Regardless of which device is used for HCM Payslip – desktop, tablet, or smartphone – the interface automatically adapts to the device.
Standard documents for digital payroll with HCM Payslip
Standard and additional documents
With HCM Payslip many documents are available:
- Proof of compensation
- Payroll tax certificate
- DEÜV reporting
Additional documents – on request, other documents of your choice can be incorporated:
- Employer certification
- Time cards
- Cafeteria bills
- Travel expense report
- Employee information
- Works council information
Project plan for the implementation of digital payroll with HCM Payslip
The implementation of HCM Payslip follows clearly defined and customized project steps.
In an initial kickoff workshop with valantic experts and customers, the current situation is analyzed and a project concept is defined. In accordance with this concept, the software is installed and customized as defined. This is followed by tests in the customer environment and the training of key users, before HCM Payslip goes live. The valantic experts are also available afterwards for further questions as well as customizations or extensions.
FAQ about digital payslip
Digital payslips are electronic documents that contain an employee’s pay information. They are usually created in PDF format and distributed to employees by e-mail or via a secure online portal.
- Faster: payslips can be viewed or sent immediately.
- Accessibility: Employees can access their payslips and approved documents at any time and from anywhere.
- Security: Digital documents can be protected by passwords and encryption.
- Environmentally friendly: Reduces paper consumption.
- Transparency: via the history of documents and actions.
- Cost savings: digital distribution reduces costs and saves time.
Employees usually receive their payslips by email or via a secure portal using their individual login credentials.
Companies should ensure that they use secure transmission methods, such as encryption technologies, to guarantee the protection of sensitive employee data. In addition, access rights and passwords should be checked and updated regularly. Two‑factor authentication also provides additional protection against unauthorized access.
Yes, many companies offer mobile applications or responsive websites that can be used to conveniently access payslips on a smartphone.
The retention period for payslips in Germany is typically 6 years. This can vary depending on company guidelines, but should comply with legal requirements.
HCM Payslip
Provide digital payslips now with HCM Payslip – for sustainable and paperless HR processes.
Download now
Download now
