Digital forms for your SAP HCM
Multifaceted changes present new challenges for HR work: The digital transformation, artificial intelligence and people analytics, the skilled labor shortage, and demographic change will determine the future of the working world.
Multifaceted changes present new challenges for HR work: The digital transformation, artificial intelligence and people analytics, the skilled labor shortage, and demographic change will determine the future of the working world. Administrative tasks and processes in HR are essential and need to be perfectly attuned to one another and functional. The challenge here is to strike an optimal balance between using state-of-the-art technologies, optimized processes, and providing perfect services. The fulfillment of legal, wage, and operational requirements and adherence to data protection are not a requirement, but a matter of course – if possible at foreseeable, fair, and transparent costs. HCM Frame will help you effectively re-align, digitalize, and slim down your paper-based processes.
HCM Frame
Find out now how you can take the next big step towards a paperless office with HCM FRAME for your SAP HCM system!
Advantages of digital forms in your SAP HCM
Currently, companies are still using paper-based processes, which in many company areas (e.g. purchasing, logistics, HR, etc.) are characterized by a lot of manual administrative effort (process and systems) and media breaks. Paper-based processes and their manual data takeover, e.g. into your SAP HCM system, generate enormous administrative and process costs for companies. HCM Frame helps reduce administrative and process costs significantly. Digitalize, speed up, and simplify your company’s processes. Permanently replace your paper forms and increase the quality of your company data.
Digital forms
Digitalize and unify your existing paper forms – and always use the current versions of your forms company-wide.
HCM FRAME web portal for ESS/MSS processes
Make your forms available to all employees company-wide using a digitalized ESS/MSS process.
Revision-proof data storage
Archive all of your forms, so they are revision-proof and data security is assured, in your document management system, e.g. SAP Archive.
Approvals
Reduce your throughput times and costs by using workflow-based approval processes.
Keep data up-to-date
Thanks to the bidirectional interface to your SAP system, we enable you to fill your digital forms with available company data.
Environmentally friendly
Environmental protection is important to us – so we prevent unnecessary printing of your forms.
HCM Frame
Find out now how you can take the next big step towards a paperless office with HCM FRAME for your SAP HCM system!
Functionalities of HCM Frame forms
HCM FRAME offers you extensive functionalities for adapting your digital forms to your company-wide requirements and ESS/MSS processes. Implement any paper form according to your wishes with the associated ESS/MSS process. From customer-specific form and process design to the information displayed and called up, on through to plausibility checks for the mechanical processing of your data, e.g. in SAP HCM, your requirements and processes can be implemented seamlessly. Incorporation into third-party systems such as company portals is also possible with HCM FRAME.
Interactive input fields
Regardless of whether text fields or check boxes – query the user for data depending on the context.
Pre-population of information
Display existing information from SAP or make data entry easier with pre-population from SAP.
Application criteria
Define in your ESS/MSS process when employees have to fill out which form data.
Design of the workflow
Design a specific workflow for each digital form, with as many process and approval steps as you wish.
Plausibility checks
Customer-specific checks and conditions can be implemented for all digital forms.
Delegation function
Delegate required approvals to employees if you are not available due to absences (business trip, sick leave, vacation, etc.).
Resubmission
Use the resubmission function for required approvals at a later time – HCM FRAME will remind you in due time.
Standard forms by HCM Frame
Standard forms
The standard version of HCM FRAME already has a multitude of pre-defined standard forms, which you can use directly or adapt to your operational circumstances. All data is saved in the SAP system and can therefore be processed further and used without media breaks.
- Application for parental leave / part-time work
- Application for benefits for external further education
- Application for secondary employment
- Application for the granting of a loan
- Application for benefits under the Family Care Act
- Application for benefits under the Caregiver Leave Act
- Change of address
- Change of bank details
Project plan for the implementation of HCM Frame
Die Implementierung von HCM FRAME folgt klar definierten und auf Kund*innen zugeschnittenen Projektschritten.
In einem ersten Kickoff Workshop mit valantic Expert*innen und Kund*innen wird der vorhandene Status analysiert und das Projekt in einer Konzeption strukturiert. Nach dieser Konzeption wird die Software installiert und definiertes Customizing vorgenommen. Daraufhin werden Tests in der Kundenumgebung und die Schulung von Key User*innen vorgenommen, noch vor dem Going Live von HCM FRAME. Auch danach stehen die valantic Expert*innen sowohl für Rückfragen als auch Anpassungen oder Erweiterungen zur Verfügung.
