valantic workdocs HR

Simplifying &
securing HR work in the Cloud

Get an appointment for product presentation of valantic workdocs HR!

Triad: three circles with pictures of a smiling businesswoman, a meeting, a laptop display | Cloud personnel record valantic workdocs HR

Numbers speak for themselves: According to a recent survey, 89 percent of all HR professionals believe that the administrative workload is too high. This is often due to the lack of digitalization of processes, resulting in continued use of paper documents and the inability to utilize electronic signatures. As a result, administrative overhead remains high in many HR departments. This can change with valantic workdocs HR! The cloud-based personnel record valantic workdocs HR serves as a personal assistant in every HR department, helping to reduce administrative workload and focus on the essential tasks: the employees.

Simple Cloud
Personnel Record for SAP SuccessFactors

valantic workdocs HR is designed for users of SAP SuccessFactors Employee Central, and it is a cloud-only Software-as-a-Service (SaaS) solution. With valantic workdocs’ cloud-based document management, personnel documents and data can be easily, quickly, and digitally managed. All HR-relevant documents, such as application materials, employment contracts, or certificates, can be viewed and edited by employees with just one click, ensuring they are always up to date without any time delays. Cumbersome signature processes are also eliminated, as valantic workdocs HR automatically integrates electronic signatures, ranging from simple to qualified signatures.

The SaaS solution provides automatic updates and archiving of documents triggered by SAP SuccessFactors. Finding documents is made easy with just one click through full-text search, filtering, and sorting. The app can be opened directly from SAP SuccessFactors. All of this is facilitated by a single sign-on with SAP SuccessFactors.

Advantages of the Cloud in HR

In today’s digital world, the use of Cloud and SaaS solutions has become indispensable for businesses. These innovative technologies also offer numerous benefits in HR operations, optimizing workflows, and saving valuable time.

Fast & easy implementation

The use of the Cloud and SaaS in HR operations allows for seamless integration and faster implementation compared to traditional on-premise systems. There is no need for extensive installations or worries about hardware and software updates. Instead, you can start using the solution immediately and benefit from its diverse features.
Reduced workload due to work in Cloud

Cloud and SaaS solutions provide advanced tools and features that simplify HR operations. For example, automated processes can be used for managing employee data, vacation requests, and performance evaluations. This reduces manual tasks, minimizes sources of errors, and increases the efficiency of every HR department.
Low technical requirements

Using cloud-based and SaaS solutions does not require extensive technical infrastructure. Only a stable internet connection and a device are needed to access the solution. This eliminates high investment costs for servers and other IT resources.
Simplified access

Cloud and SaaS solutions enable access to HR data and processes from anywhere, at any time. This means they can be accessed from different devices, whether in the office, at home, or on the go. This flexibility provides employees with easy access to relevant information.

Bassam Kharashfeh

Business Development SaaS at valantic

”Our cloud-based personnel record valantic workdocs HR is based on the SAP Business Technology Platform and the proven SuccessFactors foundation. As a result, you benefit from the reliability and security of an established platform developed specifically for the requirements of HR management. It is an out-of-the-box solution that requires no installation. valantic workdocs HR optimizes your workflows, saves time and increases efficiency.“

Highlights of valantic workdocs HR

Cloud-only as Software-as-a-Service
Synchronization with SAP SuccessFactors Employee Central
Easy, fast, and digital management of personnel documents and data
Automatic updates and archiving of documents triggered by SAP SuccessFactors
Find documents with just one click through full-text search, filtering, and sorting
Create document-related tasks, including notifications as reminders
Digital signatures ranging from simple to qualified: all e-sign standards integrated from one source
Open the app directly from SAP SuccessFactors
Single sign-on with SAP SuccessFactors
Self-service for employees
Role management allows access for user types: technical administrator, HR administrator, manager, and employee

How digital signatures facilitate HR in the Cloud

The use of digital signatures allows for online signing of documents without the need for a personal meeting or exchanging paper documents. It saves time, money, and resources. The benefits are numerous:

1. Increased efficiency: The use of digital signatures significantly speeds up the signing process. Documents can be electronically sent and signed within a short time. This reduces processing times, increases productivity, and enables focus on essential tasks.

2. Cost savings: Digital signatures not only save time but also money. Eliminating printing, shipping, and storage costs for paper documents significantly reduces expenses. Additionally, the costs of manually processing and archiving paper documents are eliminated.

3. Legal compliance: Digital signatures are legally binding and meet the applicable legal requirements. Modern technologies and security mechanisms ensure the authenticity and integrity of signed documents.

4. Flexibility and accessibility: With digital signatures, signatures can be made from anywhere and at any time. This enables smooth collaboration with external employees, service providers, and customers, regardless of geographical location.

5. Environmental friendliness: Digital signatures contribute to reducing paper consumption, benefiting not only by clearing filing cabinets but also making a significant contribution to sustainability. The environment also benefits from the move towards a paperless office.

valantic workdocs HR - Your benefits at a glance

Overview & Management

Easy Usability

Flexibility & Accessibility

Fast Workflows

Increased Efficiency

Synchronization with SAP SuccessFactors

Questions about the digital personnel record - valantic workdocs HR

1. How much does valantic workdocs HR cost?

valantic workdocs HR provides various pricing packages depending on the number of users in your company and the features you want to implement. All pricing packages include Employee Central and Digital Admin. Click here to get your individual pricing plan.

2. Which applications can valantic workdocs HR be integrated with?

valantic workdocs HR now provides integration with SAP Success Factors (SF) and will support additional technology partners starting in the fourth quarter of 2023. This allows you to seamlessly integrate valantic workdocs HR into your workflow. Available integrations include all HXM solutions, leading applicant tracking systems (ATS), team collaboration tools, cloud-based identity and access management services, API developer tools, workflow tools, e-signature platforms, and much more. These integrations enable you to incorporate valantic workdocs HR optimally into your existing technology ecosystem and benefit from advanced functionalities.

3. What is the Cloud Personnel Record valantic workdocs HR?

With valantic workdocs HR cloud-based DMS, you not only get a simple way to store and manage your personnel records and documents, but also a solution for all approval and signature processes. It includes all relevant documents and information about an employee. Thanks to digitization, access to and management of this information is simplified and accelerated. Our platform optimizes your workflows, saves time, and increases efficiency.

4. What are the advantages of the cloud-based personnel record?

The cloud-based personnel record provides numerous advantages over traditional paper-based record storage. These include improved efficiency and productivity as documents can be quickly found and edited. It also allows for secure and flexible access to employee information from anywhere and at any time. The digital personnel record also supports compliance with data protection regulations and facilitates collaboration in personnel management.

5. How secure is a cloud-based personnel record?

The protection of personal data is of utmost importance. A reputable solution for the digital personnel record implements comprehensive security measures to control access to the records and prevent unauthorized access. This includes encryption technologies, access controls, and logging of all activities.

6. What legal aspects need to be considered?

When introducing a digital cloud-based personnel record, certain legal provisions must be complied with, particularly regarding data protection. It is important to consider the data protection requirements of the respective region or country and obtain the consent of employees for the electronic storage of their data.

7. How is the transition from paper to digital done?

The transition from paper records to a digital personnel record requires careful planning and execution. Processes for scanning and indexing the existing documents need to be established. Additionally, a suitable software solution is required to enable efficient management and search of the digital records. Training and clear communication with employees are also crucial for a smooth transition. Our experts in the IT field provide various packages for our scan service. Feel free to inquire without obligation.

Your contact for the Cloud Personnel Record valantic workdocs HR

Stefan Heins

Managing Director
valantic Enterprise Solutions GmbH

+49 40 53798610

Simplifying & securing HR work in the Cloud

Inhalt

Simple CloudPersonnel Record for SAP SuccessFactors