valantic workdocs HR

Simplifying & securing HR work in the Cloud

The cloud-based personnel record valantic workdocs HR serves as a personal assistant in every HR department, helping to reduce administrative workload and focus on the essential tasks: the employees.

Smiling business woman sitting in front of Laptop

Numbers speak for themselves: According to a recent survey, 89 percent of all HR professionals believe that the administrative workload is too high. This is often due to the lack of digitalization of processes, resulting in continued use of paper documents and the inability to utilize electronic signatures. As a result, administrative overhead remains high in many HR departments. This can change with valantic workdocs HR! The cloud-based personnel record valantic workdocs HR serves as a personal assistant in every HR department, helping to reduce administrative workload and focus on the essential tasks: the employees.

product sheet: valantic workdocs hr

Cloud-based personnel record valantic workdocs HR

The cloud-based document management valantic workdocs HR reduces administrative effort and increases the effectiveness of every HR department.

Download the valantic workdocs HR product sheet now and learn more! Download the valantic workdocs HR product sheet now and learn more!
IMac with the dashboard of valantic workdocs HR

Simple Cloud Personnel Record for SAP SuccessFactors

valantic workdocs HR is designed for users of SAP SuccessFactors Employee Central, and it is a cloud-only Software-as-a-Service (SaaS) solution. With valantic workdocs’ cloud-based document management, personnel documents and data can be easily, quickly, and digitally managed. All HR-relevant documents, such as application materials, employment contracts, or certificates, can be viewed and edited by employees with just one click, ensuring they are always up to date without any time delays. Cumbersome signature processes are also eliminated, as valantic workdocs HR automatically integrates electronic signatures, ranging from simple to qualified signatures.

The SaaS solution provides automatic updates and archiving of documents triggered by SAP SuccessFactors. Finding documents is made easy with just one click through full-text search, filtering, and sorting. The app can be opened directly from SAP SuccessFactors. All of this is facilitated by a single sign-on with SAP SuccessFactors.

Advantages of the Cloud in HR

In today’s digital world, the use of Cloud and SaaS solutions has become indispensable for businesses. These innovative technologies also offer numerous benefits in HR operations, optimizing workflows, and saving valuable time.

  1. 1

    Fast & easy implementation

    The use of the Cloud and SaaS in HR operations allows for seamless integration and faster implementation compared to traditional on-premise systems. There is no need for extensive installations or worries about hardware and software updates. Instead, you can start using the solution immediately and benefit from its diverse features.

  2. 2

    Reduced workload due to work in Cloud

    Cloud and SaaS solutions provide advanced tools and features that simplify HR operations. For example, automated processes can be used for managing employee data, vacation requests, and performance evaluations. This reduces manual tasks, minimizes sources of errors, and increases the efficiency of every HR department.

  3. 3

    Low technical requirements

    Using cloud-based and SaaS solutions does not require extensive technical infrastructure. Only a stable internet connection and a device are needed to access the solution. This eliminates high investment costs for servers and other IT resources.

  4. 4

    Simplified access

    Cloud and SaaS solutions enable access to HR data and processes from anywhere, at any time. This means they can be accessed from different devices, whether in the office, at home, or on the go. This flexibility provides employees with easy access to relevant information.

Bassam Kharashfeh, valantic

Bassam Kharashfeh
Business Development SaaS at valantic

”Our cloud-based personnel record valantic workdocs HR is based on the SAP Business Technology Platform and the proven SuccessFactors foundation. As a result, you benefit from the reliability and security of an established platform developed specifically for the requirements of HR management. It is an out-of-the-box solution that requires no installation. valantic workdocs HR optimizes your workflows, saves time and increases efficiency.“

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Highlights of valantic workdocs HR for SAP SuccessFactors

valantic workdocs HR graphic
  • Cloud-only as Software-as-a-Service
  • Synchronization with SAP SuccessFactors Employee Central
  • Easy, fast, and digital management of personnel documents and data
  • Automatic updates and archiving of documents triggered by SAP SuccessFactors
  • Find documents with just one click through full-text search, filtering, and sorting
  • Create document-related tasks, including notifications as reminders
  • Digital signatures ranging from simple to qualified: all e-sign standards integrated from one source
  • Open the app directly from SAP SuccessFactors
  • Single sign-on with SAP SuccessFactors
  • Self-service for employees
  • Role management allows access for user types: technical administrator, HR administrator, manager, and employee

How digital signatures facilitate HR in the Cloud

The use of digital signatures allows for online signing of documents without the need for a personal meeting or exchanging paper documents. It saves time, money, and resources. The benefits are numerous:

Image of a young businesswoman shaking hands with a colleague during a meeting in a modern office

1. Increased efficiency: The use of digital signatures significantly speeds up the signing process. Documents can be electronically sent and signed within a short time. This reduces processing times, increases productivity, and enables focus on essential tasks.

2. Cost savings: Digital signatures not only save time but also money. Eliminating printing, shipping, and storage costs for paper documents significantly reduces expenses. Additionally, the costs of manually processing and archiving paper documents are eliminated.

3. Legal compliance: Digital signatures are legally binding and meet the applicable legal requirements. Modern technologies and security mechanisms ensure the authenticity and integrity of signed documents.

4. Flexibility and accessibility: With digital signatures, signatures can be made from anywhere and at any time. This enables smooth collaboration with external employees, service providers, and customers, regardless of geographical location.

5. Environmental friendliness: Digital signatures contribute to reducing paper consumption, benefiting not only by clearing filing cabinets but also making a significant contribution to sustainability. The environment also benefits from the move towards a paperless office.

valantic workdocs HR: Your benefits at a glance

Overview & Management

Easy Usability

Flexibility & Accessibility

Fast Workflows

Increased Efficiency

Synchronization with SAP SuccessFactors

product sheet: valantic workdocs hr

Cloud-based personnel record valantic workdocs HR

The cloud-based document management valantic workdocs HR reduces administrative effort and increases the effectiveness of every HR department.

Download the valantic workdocs HR product sheet now and learn more! Download the valantic workdocs HR product sheet now and learn more!
Stefan Heins, Managing Director, valantic Division SAP Services

Interview with Stefan Heins, Managing Director at valantic, about cloud-based HR systems

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Portrait of Stefan Heins, Managing Director at valantic Enterprise Solutions GmbH

Stefan Heins

Managing Director
valantic Enterprise Solutions GmbH