valantic workdocs HR
The cloud-based personnel record valantic workdocs HR serves as a personal assistant in every HR department, helping to reduce administrative workload and focus on the essential tasks: the employees.
Numbers speak for themselves: According to a recent survey, 89 percent of all HR professionals believe that the administrative workload is too high. This is often due to the lack of digitalization of processes, resulting in continued use of paper documents and the inability to utilize electronic signatures. As a result, administrative overhead remains high in many HR departments. This can change with valantic workdocs HR! The cloud-based personnel record valantic workdocs HR serves as a personal assistant in every HR department, helping to reduce administrative workload and focus on the essential tasks: the employees.
Cloud-based personnel record valantic workdocs HR
The cloud-based document management valantic workdocs HR reduces administrative effort and increases the effectiveness of every HR department.
valantic workdocs HR is designed for users of SAP SuccessFactors Employee Central, and it is a cloud-only Software-as-a-Service (SaaS) solution. With valantic workdocs’ cloud-based document management, personnel documents and data can be easily, quickly, and digitally managed. All HR-relevant documents, such as application materials, employment contracts, or certificates, can be viewed and edited by employees with just one click, ensuring they are always up to date without any time delays. Cumbersome signature processes are also eliminated, as valantic workdocs HR automatically integrates electronic signatures, ranging from simple to qualified signatures.
The SaaS solution provides automatic updates and archiving of documents triggered by SAP SuccessFactors. Finding documents is made easy with just one click through full-text search, filtering, and sorting. The app can be opened directly from SAP SuccessFactors. All of this is facilitated by a single sign-on with SAP SuccessFactors.
In today’s digital world, the use of Cloud and SaaS solutions has become indispensable for businesses. These innovative technologies also offer numerous benefits in HR operations, optimizing workflows, and saving valuable time.
Fast & easy implementation
The use of the Cloud and SaaS in HR operations allows for seamless integration and faster implementation compared to traditional on-premise systems. There is no need for extensive installations or worries about hardware and software updates. Instead, you can start using the solution immediately and benefit from its diverse features.
Reduced workload due to work in Cloud
Cloud and SaaS solutions provide advanced tools and features that simplify HR operations. For example, automated processes can be used for managing employee data, vacation requests, and performance evaluations. This reduces manual tasks, minimizes sources of errors, and increases the efficiency of every HR department.
Low technical requirements
Using cloud-based and SaaS solutions does not require extensive technical infrastructure. Only a stable internet connection and a device are needed to access the solution. This eliminates high investment costs for servers and other IT resources.
Simplified access
Cloud and SaaS solutions enable access to HR data and processes from anywhere, at any time. This means they can be accessed from different devices, whether in the office, at home, or on the go. This flexibility provides employees with easy access to relevant information.
Bassam Kharashfeh
Business Development SaaS at valantic
”Our cloud-based personnel record valantic workdocs HR is based on the SAP Business Technology Platform and the proven SuccessFactors foundation. As a result, you benefit from the reliability and security of an established platform developed specifically for the requirements of HR management. It is an out-of-the-box solution that requires no installation. valantic workdocs HR optimizes your workflows, saves time and increases efficiency.“
The use of digital signatures allows for online signing of documents without the need for a personal meeting or exchanging paper documents. It saves time, money, and resources. The benefits are numerous:
1. Increased efficiency: The use of digital signatures significantly speeds up the signing process. Documents can be electronically sent and signed within a short time. This reduces processing times, increases productivity, and enables focus on essential tasks.
2. Cost savings: Digital signatures not only save time but also money. Eliminating printing, shipping, and storage costs for paper documents significantly reduces expenses. Additionally, the costs of manually processing and archiving paper documents are eliminated.
3. Legal compliance: Digital signatures are legally binding and meet the applicable legal requirements. Modern technologies and security mechanisms ensure the authenticity and integrity of signed documents.
4. Flexibility and accessibility: With digital signatures, signatures can be made from anywhere and at any time. This enables smooth collaboration with external employees, service providers, and customers, regardless of geographical location.
5. Environmental friendliness: Digital signatures contribute to reducing paper consumption, benefiting not only by clearing filing cabinets but also making a significant contribution to sustainability. The environment also benefits from the move towards a paperless office.
Overview & Management
Easy Usability
Flexibility & Accessibility
Fast Workflows
Increased Efficiency
Synchronization with SAP SuccessFactors
Cloud-based personnel record valantic workdocs HR
The cloud-based document management valantic workdocs HR reduces administrative effort and increases the effectiveness of every HR department.
Interview with Stefan Heins, Managing Director at valantic, about cloud-based HR systems
Take HR processes to the next level with valantic workdocs HR
Unlimited access to all the intelligent functions of valantic workdocs HR increases effectiveness.
The pricing of valantic workdocs HR depends on the number of employees in your company and the required functions. Each price package includes Digital Admin and Electronic Signatures. Click here to request a customized pricing plan for your requirements.
valantic workdocs HR provides integration with SAP Success Factors (SF). This allows you to seamlessly integrate valantic workdocs HR into your workflow. Available integrations include all SAP HXM solutions, cloud-based identity and access management services and much more. These integrations enable you to incorporate valantic workdocs HR optimally into your existing technology ecosystem and benefit from advanced functionalities.
With valantic workdocs HR cloud-based DMS, you not only get a simple way to store and manage your personnel records and documents, but also a solution for all approval and signature processes. It includes all relevant documents and information about an employee. Thanks to digitization, access to and management of this information is simplified and accelerated. Our platform optimizes your workflows, saves time, and increases efficiency.
The cloud-based personnel record provides numerous advantages over traditional paper-based record storage. These include improved efficiency and productivity as documents can be quickly found and edited. It also allows for secure and flexible access to employee information from anywhere and at any time. The digital personnel record also supports compliance with data protection regulations and facilitates collaboration in personnel management.
The protection of personal data is of utmost importance. A reputable solution for the digital personnel record implements comprehensive security measures to control access to the records and prevent unauthorized access. This includes encryption technologies, access controls, and logging of all activities.
When introducing a digital cloud-based personnel record, certain legal provisions must be complied with, particularly regarding data protection. It is important to consider the data protection requirements of the respective region or country and obtain the consent of employees for the electronic storage of their data.
The transition from paper records to a digital personnel record requires careful planning and execution. Processes for scanning and indexing the existing documents need to be established. Additionally, a suitable software solution is required to enable efficient management and search of the digital records. Training and clear communication with employees are also crucial for a smooth transition. Our experts in the IT field provide various packages for our scan service. Feel free to inquire without obligation.
