Digitalization of source-to-pay processes with Ivalua

  • A comprehensive platform for all expenditures and suppliers for digitalizing all procurement processes, managing expenditure categories, and optimizing data quality and analytics
Dreiklang der valantic Partnerseite ivalua

Digitalize your source-to-pay processes with Ivalua

Source-to-Pay | Purchase-to-Pay | Supplier Management

Ivalua’s eProcurement solution accelerates the entire procurement, supplier management, and payment process. This reduces costs and lead times significantly. With pre-configured connectors and a groundbreaking plug-in technology, this solution can be integrated easily and quickly into all existing back-end systems. Thanks to the continuous enhancement of Ivalua’s eProcurement suite, customers will benefit directly from high-end technologies such as artificial intelligence and process automation.

Another unbeatable advantage: A single, precisely matched one-code solution digitalizes the procurement process end-to-end: From commodity group strategy, supplier selection/negotiation, and purchase requisition/release to goods receipt, invoice processing, and the payment process. A single-tenant architecture and strict compliance with security standards and adherence to EU compliance regulations ensure maximum reliability.

Your advantages at a glance

One code and one database (single source of truth)

Ivalua’s cloud hosting model minimizes customer operational costs by providing all the data that is created and integrated in a single solution. This eProcurement solution pays for itself very quickly compared to the competition and scores points with a fast supplier qualification, adaptable user interfaces, and a short time-to-market.

Supplier portal and 360° supplier management

The collaboration with suppliers takes place via the supplier portal, which is free of charge for suppliers. Process efficiency increases thanks to platform-based exchange with all suppliers. KPIs and external risk data can be consolidated in one place. This provides a 360-degree view of suppliers in order to derive targeted measures and meet the requirements of current supply chain legislation.

Standard interface connectors

The included standard interfaces to ERP and other 3rd party systems (e.g. PLM) can be implemented quickly and easily. Any necessary adjustments can be made completely in Ivalua. Therefore, no external middleware or modifications are necessary in the ERP. This reduces the implementation effort and IT resources required.

The greatest flexibility Configuration – No Coding!

The solution allows you to make adjustments for different business units entirely through configuration. This means that standardized processes and individual requirements can be implemented in the same Ivalua instance, which provides great transparency about all savings and KPIs at the group level. The quick implementation of the requirements significantly increases user satisfaction and acceptance.

Further enhancement of the solution (KAIZEN)

Ivalua provides several releases annually with numerous innovations for purchasing. This way, customers stay close to the market and can decide which release will benefit the company the most; they can then install the selected update after it has been planned and tested.

Security

Ivalua and valantic guarantee the greatest physical security in several European data centers, network security through encryption, system security thanks to an internal IPSec VPN (virtual private network), application security, and regular encrypted backups.

Grafik zur Digitalisierung der Source to Pay Prozesse mit ivalua und valantic

Digitalization of source-to-pay processes with Ivalua and valantic

Project management details

The implementation of the Ivalua modules with the customer typically takes place in three phases:

  1. Phase 1: Project preparation and development of a specialized concept together with the customer Ramp-up

     

    Ramp-Up

    • Handover of the existing project documentation
    • Expert discussion with the customer
    • Detailed insight into the existing system environment

    Kick-Off

    • Preparation together with the customer
    • Finalization of the project plan, project team, and project objectives
    • Information of all participants and coordination of regular meetings

    Project Content & Setup

    • Collection of all requirements
    • Development of migration and integration content based on customer requirements
    • Integration of process and data migration and integration tasks into the project plan
  2. Phase 2: Implementation of the technical concept and design & configuration of the platform

     

    Design & Configuration

    • Transfer of the existing configuration and, if necessary, optimization
    • Agile implementation in defined sprints

    Data integration

    • Development of the interfaces based on the defined sources from the integration concept
    • Prioritization of the integration of master and transaction data according to sprint planning

    Testing & Training

    • Definition of test cases based on user stories
    • Tests & key user training within the sprints

    UAT & Dry-Run

    • User acceptance tests for the final acceptance of the implemented processes before the go-live
    • Completion of documentation
    • Test run of the integrated business planning process in Ivalua
  3. Phase 3: Implementation of training and qualification of in-house trainers, go-live of the platform, and user support

     

    Go-live preparation

    • Creation of go-live planning
    • Integration tests in the quality and production system

    Training

    • Creation of training documents by key users
    • User training by the customer’s key users

    Go-Live Support

    • Technical go-live of the Ivalua system
    • Operative support for users during the go-live of the new process in Ivalua

    Hypercare

    • Problem assessment and resolution
    • Transfer of responsibility from the project team to the customer

Your Contact

Image of Ingo Hoepfner, Senior Vice President at valantic Supply Chain Excellence

Ingo Hoepfner

Senior Vice President
valantic Supply Chain Excellence