Digitalization of source-to-pay processes with Ivalua
Digitalize your source-to-pay processes with Ivalua
Source-to-Pay | Purchase-to-Pay | Supplier Management
Ivalua’s eProcurement solution accelerates the entire procurement, supplier management, and payment process. This reduces costs and lead times significantly. With pre-configured connectors and a groundbreaking plug-in technology, this solution can be integrated easily and quickly into all existing back-end systems. Thanks to the continuous enhancement of Ivalua’s eProcurement suite, customers will benefit directly from high-end technologies such as artificial intelligence and process automation.
Another unbeatable advantage: A single, precisely matched one-code solution digitalizes the procurement process end-to-end: From commodity group strategy, supplier selection/negotiation, and purchase requisition/release to goods receipt, invoice processing, and the payment process. A single-tenant architecture and strict compliance with security standards and adherence to EU compliance regulations ensure maximum reliability.
Your advantages at a glance
One code and one database (single source of truth)
Ivalua’s cloud hosting model minimizes customer operational costs by providing all the data that is created and integrated in a single solution. This eProcurement solution pays for itself very quickly compared to the competition and scores points with a fast supplier qualification, adaptable user interfaces, and a short time-to-market.
Supplier portal and 360° supplier management
The collaboration with suppliers takes place via the supplier portal, which is free of charge for suppliers. Process efficiency increases thanks to platform-based exchange with all suppliers. KPIs and external risk data can be consolidated in one place. This provides a 360-degree view of suppliers in order to derive targeted measures and meet the requirements of current supply chain legislation.
Standard interface connectors
The included standard interfaces to ERP and other 3rd party systems (e.g. PLM) can be implemented quickly and easily. Any necessary adjustments can be made completely in Ivalua. Therefore, no external middleware or modifications are necessary in the ERP. This reduces the implementation effort and IT resources required.
The greatest flexibility Configuration – No Coding!
The solution allows you to make adjustments for different business units entirely through configuration. This means that standardized processes and individual requirements can be implemented in the same Ivalua instance, which provides great transparency about all savings and KPIs at the group level. The quick implementation of the requirements significantly increases user satisfaction and acceptance.
Further enhancement of the solution (KAIZEN)
Ivalua provides several releases annually with numerous innovations for purchasing. This way, customers stay close to the market and can decide which release will benefit the company the most; they can then install the selected update after it has been planned and tested.
Security
Ivalua and valantic guarantee the greatest physical security in several European data centers, network security through encryption, system security thanks to an internal IPSec VPN (virtual private network), application security, and regular encrypted backups.
Digitalization of source-to-pay processes with Ivalua and valantic
Jan-Hendrik Sohn
Regional Director DACH and CEE at Ivalua
”With valantic's outstanding process consulting and IT implementation expertise, we have a high-quality partner by our side, one with whom we can serve all customer groups in the best possible way, regardless of sector.“
Ingo Hoepfner
Senior Vice President, valantic Supply Chain Excellence
”With Ivalua, our customers will benefit from consistent end-to-end automation solutions for all procurement and pay processes. They will reduce costs and process lead times, automate source-to-pay, and increase the performance, consistency, and security of the whole supplier management process.“
Alexander Rembecki
Alliances Director DACH & CEE & ME at Ivalua
”Through our partnership with valantic, we are continuing the successful expansion of the Ivalua partner network in the DACH region. Thanks to valantic's outstanding process consulting and IT implementation expertise, we now have a high-quality partner to help us address new customer target groups. We are very much looking forward to the upcoming partnership.“
Our project at Korian Deutschland GmbH
Digitalization of purchasing processes: Korian digitizes purchasing processes with Ivalua
Korian Germany provides a variety of care services, including long-term care, assisted living and home care, and operates around 230 facilities across Germany. To improve its procurement processes, Korian introduced the “Koriando” eProcurement suite on the Ivalua platform. After the platform went live, valantic joined as an Ivalua partner to provide after-go-live support and expertise in the digitalization and optimization of procurement processes.
Project management details
The implementation of the Ivalua modules with the customer typically takes place in three phases:
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1
Phase 1: Project preparation and development of a specialized concept together with the customer Ramp-up
Ramp-Up
- Handover of the existing project documentation
- Expert discussion with the customer
- Detailed insight into the existing system environment
Kick-Off
- Preparation together with the customer
- Finalization of the project plan, project team, and project objectives
- Information of all participants and coordination of regular meetings
Project Content & Setup
- Collection of all requirements
- Development of migration and integration content based on customer requirements
- Integration of process and data migration and integration tasks into the project plan
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2
Phase 2: Implementation of the technical concept and design & configuration of the platform
Design & Configuration
- Transfer of the existing configuration and, if necessary, optimization
- Agile implementation in defined sprints
Data integration
- Development of the interfaces based on the defined sources from the integration concept
- Prioritization of the integration of master and transaction data according to sprint planning
Testing & Training
- Definition of test cases based on user stories
- Tests & key user training within the sprints
UAT & Dry-Run
- User acceptance tests for the final acceptance of the implemented processes before the go-live
- Completion of documentation
- Test run of the integrated business planning process in Ivalua
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3
Phase 3: Implementation of training and qualification of in-house trainers, go-live of the platform, and user support
Go-live preparation
- Creation of go-live planning
- Integration tests in the quality and production system
Training
- Creation of training documents by key users
- User training by the customer’s key users
Go-Live Support
- Technical go-live of the Ivalua system
- Operative support for users during the go-live of the new process in Ivalua
Hypercare
- Problem assessment and resolution
- Transfer of responsibility from the project team to the customer
