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Data processing in the application procedure

In the course of carrying out application procedures or in the case of your unsolicited application to valantic, your related personal data (hereinafter “data”) will also be processed. With this privacy policy, we inform you about the scope of the processing of your data (hereinafter “data”).

1. Responsible for data processing
Responsible for data processing in accordance with the provisions of the General Data Protection Regulation (GDPR) is:

valantic GmbH („valantic“)
Ainmillerstraße 22
D-80801 München
Phone.: +49 89 2000 85 91 0
Fax: +49 89 2000 85 93 1

Contact details of the data protection officer

Matthias Rosa
RMPrivacy GmbH
Große Langgasse 1A
D-55116 Mainz
E mail:

2. General information on data processing and data forwarding
The application process is initiated by valantic. Depending on the job advertisement and the stage in the respective application process, your data will be forwarded to the respective Competence Center, i.e. valantic group company, which will then continue the application process on its own responsibility.
You can view the individual companies associated with our group of companies here:

Otherwise, your data will only be forwarded to third parties if this is necessary for the implementation of the application process. The forwarding only refers to companies that provide services for us, e.g. our tax advisor or lawyer. These service providers will only use your data on our behalf and never for their own purposes.

3. Data processing in the application procedure
The data concerned in detail, processing purposes, legal bases, recipients and, if applicable, the transfers to third countries that are relevant for the application process are listed below; in all other respects, the data protection declaration under is authoritative.

a) Contact for applications
If you contact us to send us your application as an employee:in, e.g. by e-mail or via a contact form, the data you provide (title, name, e-mail address, desired location, desired salary, other voluntary data: such as resume, photos, etc.), your message and the application documents submitted will be processed solely for the purpose of processing and handling your application request.

The legal basis for the data processing is Art. 6 para. 1 b) DSGVO (in Germany primarily § 26 BDSG). Accordingly, the processing of data that is required in connection with the decision on the establishment of an employment relationship is permissible.

Should the data be necessary for legal prosecution after completion of the application process, data processing may be carried out to safeguard our legitimate interests pursuant to Art. 6 (1) f) DSGVO, namely, to assert and/or defend claims.

b) Conducting job interviews online
In the case of conducting an interview via webmeeting, we process further data that is necessary for conducting the online meeting:

  • Communication data (e.g. your email address, if you provide it)
  • Personal master data (if you provide it)
  • Log files, protocol data
  • Metadata (e.g. IP address, time of participation, etc.).

In addition, further data may be required, but this depends on the web meeting tool used to conduct the interview (e.g. MS-Teams, Zoom, etc.). In this case, we provide additional information as part of the application process. In doing so, we also inform about possible recipients and, if applicable, transfers to third parties.

The data will be used exclusively for the purpose of conducting the interview.

The legal basis for the data processing results from Art. 6 (1) b) DSGVO (in Germany primarily § 26 BDSG) and, if applicable, from Art. 6 (1) f) DSGVO (legitimate interest). Our legitimate interest lies in the smooth implementation of the online meeting.

Joint processing in the application procedure
In the following cases, your data will be processed jointly by the valantic group.
You can view the companies associated with our group of companies here:

The legal basis for joint data processing is our overriding legitimate interest in effective management and IT infrastructure pursuant to Art. 6 (1) f) DSGVO.

For the processes subject to joint data processing, we are jointly responsible with our affiliated companies pursuant to Art. 26 DSGVO. Accordingly, we have bindingly defined the internal responsibilities and accountabilities in a contract.

The information obligations of the GDPR will be fulfilled by the respective company with which you are first in contact.

We have assigned the fulfilment of data subject rights internally to valantic GmbH. You can also contact us at any time with inquiries or to assert your data subject rights using the contact details in section 1. We will then forward your request internally for processing.

aa) Talent pool of the valantic – Group
If it is not currently possible to fill a position, we can enter your application data in our talent pool and contact you in the event of a suitable vacancy.

However, we require your prior express consent for this. The legal basis for data processing is your consent pursuant to Art. 6 (1) a) DSGVO, which you can revoke at any time by sending an e-mail to

bb) Analysis on the application process
In order to improve our application management and to optimise the recruitment process, we use various data, but we do not establish a personal link to your application. This is the following data: ID of the applicant, the recruiting channel you have chosen, desired salary, duration of the application process, your region/municipality and your interest in selected jobs. We also pseudonymise the data as part of the analysis.

The data processing is carried out for the exercise of our legitimate interest according to Art. 6 para. 1 f) DSGVO to improve our application processes through data analysis.

4. Duration of data storage
We store personal data only as long as it is necessary for the purposes for which it is processed. After completion of the application process, the data will be deleted after 6 months at the latest. Data in the talent pool will be deleted by us in the event of your revocation or after 12 months at the latest, provided that no further confirmation has been received.

5. Your data subject rights
a) Information
Upon request, you will receive information free of charge at any time about all personal data that we have stored about you.

b) Correction, deletion, restriction of processing (blocking), objection
If you no longer agree to the storage of your personal data or if this data has become incorrect, we will arrange for the deletion or blocking of your data or make the necessary corrections (insofar as this is possible under the applicable law) in response to a corresponding instruction. The same applies if we are only to process data in a restrictive manner in the future. You have a right of objection in particular in cases where your data is required due to the performance of a task that is in the public interest or the data processing is based on our legitimate interest, as well as profiling based on this.

You also have such a right of objection in the event of data processing for the purpose of direct advertising.

c) Right of revocation for consents with effect for the future
You can revoke consents granted at any time with effect for the future. Your revocation does not affect the lawfulness of the processing until the time of revocation.

d) Data portability
If data processing takes place on the basis of a contract, pre-contractual negotiations, consent or with the help of automated processes, you have the right to data portability. Upon request, we will provide you with your data in a common, structured and machine-readable format so that you can transfer the data to another responsible party upon request.

e) Restriction of processing
Data for which we are not able to identify the data subject, e.g. if it has been anonymized for analysis purposes, is not covered by the above rights. Information, deletion, blocking, correction or transfer to another company may be possible in relation to this data if you provide us with additional information that allows us to identify you.

f) Exercise of your data subject rights and right of appeal
For questions regarding the processing of your personal data, for information, correction, blocking, objection or deletion of data or the desire to transfer the data to another company, please contact
You also have the possibility to complain to a supervisory authority about your data protection rights.